(Closed) OOT Welcome Bag Distribution Help

posted 7 years ago in Gifts and Registries
  • poll: Welcome bags should be distributed by:
    Hotel clerk will hand out when the guest checks into their designated hotel : (18 votes)
    69 %
    Appoint a friend to be 'Hotel Captain' at each hotel to make sure everyone gets their bags : (5 votes)
    19 %
    Host at the 'Happy Hour Mixer' the night before the wedding : (3 votes)
    12 %
  • Post # 3
    928 posts
    Busy bee
    • Wedding: August 2011

    @lmoss78: I had this same dilemma for my Out of Town gift bags. If I had it to do over I would go with appointing people at each hotel to make sure that each guest gets their bag. I would give them a guest list, arrival times, and gift bags for each person and have them make sure everyone gets one. Or, you could go the happy our mixer route and hand out the bags there.

    I left mine with the front desk with a list of guest names and it was a nightmare. Between guests checking in at different times, the front desk people overlooking notes, and losing track of where the gift bags were stored – well, there was alot of confusion and some of my guests didn’t end up getting their welcome bags until a day or so after they arrived. It was a new layer of stress that I defintely didn’t need.

    Good luck!

    Post # 4
    3344 posts
    Sugar bee
    • Wedding: August 2010

    Just an FYI – some hotels won’t give out your goodie bags, or will charge you a fee to do so.  If you are planning on having the hotel do it, make sure you know their terms ahead of time.

    Post # 5
    1763 posts
    Buzzing bee
    • Wedding: September 2010

    I left them with the hotel clerk at one hotel and the other was my venue so I gave them to the venue coordinator to distribute. I had no problems with guests at either hotel getting their bags. I think this is becoming so common, most are use to doing it.

    Post # 6
    3374 posts
    Sugar bee
    • Wedding: October 2011

    My hotel charges $3 a bag which makes the bags pretty costly IMO.

    Someone is going to go door to door to distribute my bags. We should all be in the same hallway.

    btw how would guests be at 5 different hotels?! Did you have that many blocks? This was our purpose in creating a guest room block so we didn’t have to track down people.

    Post # 7
    46612 posts
    Honey Beekeeper
    • Wedding: November 1999

    The front desk staff are usually too busy to handle giving Out of Town bags to guests as they check in.

    I have done this for conventions. I met with the head bellman, gave him the list of guests’ names and the bags. he got the room numbers that were assigned to these guests and a bellman distributed them to the rooms after the rooms were made up by housekeeping. Naturally there was a good tip associated with this. Some hotels charge a flat fee.

    Contact guest services at the hotels and find out what the best procedure will be for each specific hotel.

    Post # 8
    5797 posts
    Bee Keeper
    • Wedding: May 2011

    My hotel charged $1 per bag which wasn’t that big a concern for us but in hindsight I wish I had given them out myself or asked someone else to do this for me. Several people did not receive their bags and had to go back to the front desk an specifically ask for them.

    Post # 10
    231 posts
    Helper bee
    • Wedding: October 2011

    I’m inviting all the Out of Town guests to the rehearsal dinner, and will be handing out bags there.  For those who aren’t coming until the day of the wedding… then one of the side favors (not so directly advertised as favors) will be a hangover kit. It will have some water, asprin, pepto, and a small snack like a granola bar.

    I’m only ‘participating’ with one hotel for Out of Town guests, but they are charging $5 a bag delivery charge because they won’t keep them at the desk. So this was my plan b.


    Post # 12
    1668 posts
    Bumble bee
    • Wedding: March 2012

    My hotels charge a fee so I think I’m going to ask my younger sister and nephew to actually hand them out door to door.  The hotel will provide me a list of folks and their rooms.  As for people who chose a different hotel outside of the block, they won’t be getting one.

    The topic ‘OOT Welcome Bag Distribution Help’ is closed to new replies.

    Find Amazing Vendors