- 9 years ago
- Wedding: August 2010
Had I written this post yesterday it would’ve been under emotional. Just another sucker punch to the stomach in this never ending saga of our wedding planning. But today I’m much more rational.
Basically, after nine months of searching we finally found a venue that we both loved and was within our price range.
We talked over some particulars with the coordinator (from the caterer/venue), made sure that we can make the changes we want. Confirmed the availability of our date. I’ve heard good reviews of this venue and “spoken” with other brides that got married there. They all gave glowing recommendations of this coordinator. Great. Everything’s honky dory. We called in our deposit to reserve our date. It’s holiday season, things are a little crazy so I faxed our contract over a little under a week later.
The venue is rented from the college campus it is on so there is a site fee that is paid to the college. The caterer has a exclusive contract with them. So I emailed the coordinator yesterday to ask whether the site fee (which comes from a separate rental contract with the college) would be payable by credit card or certified check.
She called me back yesterday.
The bomb hit. Again.
She called the college (there’s this one person she deals with all bookings for events) and they told her they actually had a SummerFest scheduled for our wedding date. WTF!
Supposingly according to the coordinator the person she typically deals with has been out sick for the past couple months. And she is asking if we can live with August 14 instead of August 21.
It’s not the end of the world. But seriously! We’ve looked at August 21 as our wedding date since day one. I’ve checked to make sure it’s an auspicious date. We technically have a photographer booked who is not available on August 14. We are thisclose to setting up hotels blocks at two hotels. What the fudge.
Someone seriously dropped the ball. Whether it’s the college or the coordinator.
Here’s how I plan to attack this to try and get some good out of it.
I’ve asked in the past whether the college would bend on the site fee and the coordinator immediately told us that she’s asked before and they are not. To the point where they told her to tell her brides to stop asking. And I didn’t push it because what they are asking is not bad in comparison to other places and what you get at this venue.
Well. In this case (supposingly) they screwed up and failed to mention it to our coordinator that they had something scheduled for a date. Which they are supposed to keep her informed so she knows what dates are not available. So I’m going to tell the coordinator that we really would rather not change our date because of the fact that we have a photographer booked who’s not available on the 14<sup>th</sup>, almost have hotel blocks set up and August 21 has been our date for nine months! Not to mention we have already signed a contract for the 21st. But. If the college is willing to compromise on the site fee we would be willing to compromise on the date.
Quite honestly, I still want our August 21 date but the coordinator said she asked them if they would move their SummerFest to Sunday instead and they were reluctant.
I’m going to approach this as nicely but firmly as I can because honestly either which way we’ll stick with this venue. It’s this or Vegas ladies, we’ve been going crazy trying to find a venue. And we do really like this one. Of course we’re not going to let the coordinator know this.
I’m hoping that if the college still isn’t willing to bend on the site fee at least the caterer will throw something into the mix for us to compensate for the screw up.
Anyway, do you think this is unreasonable of me to ask?
P.S. Sorry for the loooong post