Outdoor August wedding…with no AC ?

posted 2 years ago in Venue
Post # 91
Member
571 posts
Busy bee
  • Wedding: September 2018

lindzrae :  I’m not aruging with you. I’m telling you the truth. It’s not my fault you refuse to hear it.

Whether people are inside or outside makes no difference. They are on your parents property, so anything that goes wrong makes your parents liable. And they should the correct insurance to cover that.

 

Post # 93
Member
977 posts
Busy bee

So many PP’s have given you a potential solution- push the time back or do it in the morning! And yet you have completely disregarded this suggestion. I can’t understand anyone so hell bent on being a bad host. I know three people who have died of heat stroke. It is a legit concern and to set up a tent with 150 people packed in and no AC sounds like a recipe for disaster. Anyone RSVPing yes is insane IMO. Even hand fans are useless as it’s just gonna be propelling hot sticky air around. 

You are looking for a non-existent miracle. Good luck! 

Post # 94
Member
2179 posts
Buzzing bee
  • Wedding: March 2017

I’ve been to an outdoor wedding in August, although it was not in New England. Fortunately, it was not in a tent. A tent would make it hotter. They gave us some handheld fans and they held it in the early evening. It was a little toasty and I was afraid I would get sunburnt, but it was ok. The reception was held indoors where it was air conditioned. 

You need to have some way that people can get out of the heat. Can you at least have some kind of cooling station? That’s what festivals do. If you don’t let people in the house to cool off, that’s a recipe for disaster. 

Post # 95
Member
1254 posts
Bumble bee

Could just have the wedding late afternoon / just before sunset? Surely it won’t be as hot then? 

I would also ensure the tent is open with lots of air flow. 

I’ve been to functions (not wedding) on a hot humid day with no aircon and it doesn’t matter how much you are used to the heat, you still feel miserable soaking in your own sweat and can’t wait to get out of there. It wasn’t even a formal event, everyone was already in t shirts and shorts and it doesn’t matter. Humidity is the worst, and especially if there’s no wind.

i think late afternoon to evening start might be sensible and an easy compromise?

Post # 96
Member
9579 posts
Buzzing Beekeeper
  • Wedding: July 2016

 Have you ever seen those water mist systems? They’re basically hoses with tiny punctures hung up about 7ft off the ground.  They had a moment where it wasn’t too uncommon to see them cooling down outdoor patios at bars and such.

Pro: cheaper than AC by a lot

Pro: effective. I do remember feeling much cooler.. between the cold mist and the evaporation it worked.

Con: you do get a little wet.  Not much,the mist is very fine, but enough it’d probably frizz up a coif (tho, NE humidity will do that anyway).  Still,some ppl hate it.  Enough I haven’t seen such a system in use for quite a while.

Post # 97
Member
6771 posts
Busy Beekeeper

amanda1988 :  I remember them from taking my kids to the Zoo in the summer–a short-term fix in a tank top and shorts if you can keep moving, not so much in a dress and they tend to contribute to nasty humidity in a confined environment. There really is no fix for a 90 degree, high humidity day other than air conditioning, which takes water/humidity out of the air. 

Post # 98
Member
9579 posts
Buzzing Beekeeper
  • Wedding: July 2016

beethree :  thats right!! That’s where I’ve seen them recently.

yeah, no I would way rather the AC and/or change of venue.. but OP seems very stubborn and all I could think about was maybe a wet tshirt contest for the poor guests and my mind wandered to this…

Post # 99
Member
2038 posts
Buzzing bee
  • Wedding: August 2015

If anyone ever asks me what the worst wedding I’ve ever been to is, no question it is the wedding that was outside in the dead of summer. It was so hot I brought a change of clothes and used them. I couldn’t tell you much about the wedding itself. Details, speeches, food. All I remember is the heat.

Since you seem to be stuck with this venue, date, and no AC, push back the start time as my PP have suggested. That’s your answer. Do photos before the ceremony and sneak out to get a few more after you eat or during cocktail hour.

Post # 100
Member
1047 posts
Bumble bee
  • Wedding: May 2019

lindzrae :  I don’t think annabeth929 is arguing so much as pointing out a dangerous gap in your insurance policy that you should investigate before holding this event.  It occurred to me too, which is why I came back to this post.  If you are having the wedding on a property that your parents own, if a guest is injured or claims to be injured on that property, your parents are just as liable as if it happened in the house. 

So either there has been a miscommunication with your insurance agent about the specifics of this party or you have a form of insurance (that I’ve never heard of) that only covers injury/accident inside the home itself.  If it’s the first one, they need to be brought up to date so you know what your coverage actual is and if it’s the second one, you should get some additional coverage because if someone is injured or ill at the wedding and decides to sue, it will fall entirely on your parents to pay without the help of the insurance company. 

This second one is a particularly dangerous possibility, since at least three people have shared stories about others fainting in the heat on this post.  If that happens, and someone needs medical attention, their insurance company will want to know where they were when it happened.  They will need to be honest or risk committing insurance fraud.  So even if you are 100% sure Aunt Martha would never sue you, her insurance company might do that on her behalf against her will.

Now you might respond with some variation of “So what do you want me to do about that???”.  And I think the best thing would be to sit down with your insurance agent and get all the possibilities hammered out.  Be specific as hell.  Ask them “If a guest develops heatstroke and requires medical care, are we covered?  What if they break their leg on the dancefloor?  What if what if what if?”  Protect yourself.

Post # 101
Member
2694 posts
Sugar bee

I’m glad I’m missing this one. My health issues would make me faint after about a half hour.

Post # 104
Member
6771 posts
Busy Beekeeper

lindzrae :  You are not being realistic here, Bee. You cannot expect “older” people to sit in an un-airconditioned tent for any period of time at the hottest time of the day in August, period. You will be risking their health, a far greater concern than driving home late at night. Same for toddlers or anyone with any health issues. Heat stroke is a real thing. 

What about a 9:30am ceremony and 10am reception? People could be out of there by the time it became sweltering and dangerous. And do talk to your caterer–food safety is an issue in these temperatures. 

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