Post # 1
We will be having our wedding outdoors. Our reception venue has offered to be our rainy day alternative too.
Is this something we should put on the wedding invitations? If so, how do we make sure people don’t show up at the reception just because there’s a morning drizzle?
Also, if we need to use the venue alternative, how would we communicate that to all of our 200 guests in time?
Has anyone had any experience in this?
Post # 3
I wouldn’t mention it in the invite because I think it would confuse people. I would take your guest list, split it into smaller groups include everyones name and cell number, and print sheets with the alternate info for rain/weather. Toss it in your day of bag, and if you decide the ceremony needs to be relocated, pull out your lists and start passing them out to parents, FI, wedding party. Have everyone call about 10-20 people and you should be good to go. Remember too that you aren’t going to make 200 calls- how many couples or families are on the list? You probably will end up needing to make about 100-125 calls at most, but if thats split between mom calls 10, dad calls 10, you call 10 etc is shouldn’t take to long.
Post # 4
We’re including rain cards. We’re simply putting the alternative information on the card so guest will have all information ahead of time.
Post # 5
I wouldn’t mention it on the invite itself, but my wedding guy had some good advice. He said:
1. Don’t worry about this unless it actually looks like rain on your day. 🙂
2. Put it on your website. You can put anything up there and people will find it.
3. Leave it as your voicemail greeting on your wedding day. People might be calling you/your mom/FI/etc for answers on the big day. Just make “Hey everyone! Due to this dreary weather we’re going to move the ceremony indoors and save your nice clothes! See you there!” or something like that and put the phone on silent.
4. Leave a sign at the ceremony site. Some people will go there even if it’s monsooning – I promise. Put a sign up just in case.
Post # 6
I agree with @julis120: about the website. You could put a card or line in your invitations saying something like, “In case of rain or other inclement weather, the ceremony may be held at X pending an announcment on our website, X.” You can still call people, but having a single resource where people can check in the days leading up to the ceremony will probably help for clarity. Also, the sign and voicemail are great ideas.
Our rain plan is a windowed tent with chandaliers, rugs, and potted plants at our ceremony location to avoid confusion with changed locations.