Post # 1
My wedding is in August at a local garden at 3pm. I want to make sure my guests are as comfortable as possible, so the ceremony will be kept to 30ish minutes. Then our reception starts at 5:30, because we need to fit pictures in somewhere and it is about a 20 min drive to the reception hall. (We live in the boonies so it takes a bit of time to get anywhere!)
So in order to keep guests happy and comfortable I was thinking about having the following at the ceremony:
-a tent or two for the older people that want something to sit under after the ceremony and just relax in the gardens.
-cooler with lots and lots of water bottles
-some fruit bars or granola bars that people can grab if they are feeling hungry.
I think generally people will end up touring the gardens during the break. However, if they want to head to the reception hall early, we plan on having veggies and dip and punch there for them to snack on.
Does this sound good? Any other suggestions from outside ceremony brides?
Post # 3
YES to all of your ideas! Get a tent, lots of cold drinks, and snacks. Keep people in the shade and maybe consider some fans…
Post # 4
Could you get a large enough tent to hold all (or the majority) of your guests, not just the elderly individuals? If it’s really hot, a lot of people may want to be in the shade. I like all the ideas!
Post # 5
Yes- Get a large tent that will hold everyone, even during the ceremony- that is what I would recommend.
Post # 6
I think you’re fine. If people are too hot, they’ll just stay for the ceremony and then leave for the reception- they don’t have to stick around the gardens if they are uncomfortable, you know? I would also consider hand fans that people could use during the ceremony…
Post # 7
Thanks ladies! Hand fans are a GREAT idea. I will put them in a little basket so people can grab them if they wish. Dollar store here I come! Tent rentals are pretty expensive around here ($650 for a big enough one) and the area of the garden we are in is surrounded by trees so we do have shade. It isn’t called the Woodland gardens for nothing lol!
If we have two 10×10 tents at the back of all the chairs for people who want to watch the ceremony in shade should that be good? I could kinda care less about it not looking great in pictures, I want my guests to be happy watching us get married and not be cooked alive!
Post # 8
Yeah, I don’t think you need a tent for everyone. Your 2 little tents should be fine. I’m having an outdoor wedding at 4:30 and we aren’t having a tent at all.
Post # 9
I have the same situation. We are going to have a tent over the guests with the sides open so they can still see the scenery. I am going to be designing fan programs for them. Our ceremony will be short also. Around 20-30 minutes. I am hoping this is enough! I hadn’t thought about drinks. Our guest list is around 200 people that is aloooot of drinks :-P! I think you’re ideas are great!!! Maybe put out some sun screen as well!
Post # 10
we are having a outdoor ceremony and not having tents at all we are keeping the ceremony as hort as possible and will have bottled waters for the guest. and i am in georgia so you can imagine how hot it will be… also we have fans for the guest… waters aren’t that expensive you can get a case of 24 for about $4
Post # 11
Just a comment for the fans…have you read the program fan post on weddingbee? Someone stuck two pieces of cardboard on either side of a tongue depressor (their program was a double-sided 4×6, I think), and it looked great! : ) Or there’s the more elaborate route of a fold-out fan. I like the double-duty aspect, though.