Post # 1
We are trying to finalize the hotel in which we are reserving a block of rooms for our guests. We just learned that we have to guarantee 85% of the rooms or we will be charged for the unused rooms. We found this is common in many of the hotels we looked at. This hotel is by far the best rate for the location (downtown) and niceness (nothing fancy, but definately a solid clean brand name hotel). The rate they gave us is much cheaper than what you can find on hotels.com or by just calling up the hotel. We also plan to have a shuttle from the hotel to our wedding venue, so it would definately be convenient for guests to stay at the hotel.
What has been other people’s experience with guests actually booking at the hotel where the block of rooms is reserved? Do most out-of-town guests stay there? How do I go about figuring out how many rooms to reserve?
Basicly, we really want our guests to all stay at one hotel, but we really don’t want to end up with a bill at the end because we didn’t meet the quota.
Post # 3
We had two options to do our block – the way you are describing and another way, where we don’t have to pay if the rooms aren’t booked.
We did our block a different way. We have “reserved” 40 rooms, but they only hold 10 rooms at a time. As the block fills up, they release more rooms until 40 rooms are reserved. If our guests don’t book, we aren’t charged, but our entire block isn’t off the hotel market. Make sense? Guests have to reserve at our block 30 days before the wedding. Any unbooked rooms go back on the market.
The hotel gives us a report anytime we ask, so every couple of weeks I get the report, so I know who has and has not booked their rooms. So far everyone that has booked a room has booked at our hotel.
I hope this helps!
Post # 4
texasmeredith – I’ll bring up that idea with the hotel!! Thanks!! How did you come up with the 40 rooms number?
Post # 5
We looked at our guest list and figured that about 40 people would need rooms and we just went with that number. The hotel said we could always add more rooms to our block if needed. Good luck!
Post # 6
OMG don’t do it!
we’re having thee worst experience with this. I booked 10 rooms for 2 nights each at a nice hotel, the closest to our venue where I figured all wedding party & family members could stay. We invited 175 guests so I thought this would be fine to start.
We booked 5 rooms. We got screwed – nobody’s fault except my own – by not guaranteeing the night 2 days before. That night 2 days before got booked up thus not offering our discounted rate. Everyone wanted to get into town early and thus spend their whole weekend at another hotel.
Be careful – read the contract & don’t assume people won’t be super cheap.