Post # 1
I’m trying to figure out what is normal when dealing with wedding photographers. Our first choice is 112 miles (about 2 hrs and 12 mins) from our wedding site. We initially thought he was local because of past work and it seems most his clients are around here. But we love all of his work and his style is exactly what we want.
Anyway, he has quoted travel expenses – per diem, lodging and mileage. The total amount seems pretty reasonable (less than $250). And apparently he will stay the night before and possibly after (although we must end the reception by 9pm, which isn’t super late).
Are these charges to be expected considering the distance? Would you find it odd to pay for a room the night after? The package he is offering is also really reasonable compared to everyone else (but these extra charges take us slighty out of our budget), so I don’t want to nit-pick. Just trying to determine what is fair for both parties.
Post # 3
I work with a photographer and it’s pretty normal for them too add the travel expenses. Honestly your photog is hardly charging you anything for 2 nights in a hotel and gas. It depends on each person but the photographer I know will stay 2 nights in a hotel to make sure they are there in time with no delays and for comfort the night after. It’s tiring after a full days work and driving being tired is no good.
You can try to negotiate with them in cutting the cost to afford the photographer, but that’s a steal. Unless you have a photographer that has a similar style that won’t have to drive.
Post # 4
Agree that is a very reasonable amount…ours is from about 3 hours away and around $350 I believe. Especially considering gas prices these days I think its a good deal!
Post # 5
I cover up to 100 miles from my home base with no travel charges. Usually I don’t have any issues stretching that to 120. I really don’t see the need for a hotel for two nights for a 2hr 15 minute drive, but I’m also young still.
Post # 6
Thanks for the responses. I agree the amount is very reasonable but is it necessary? At what point (after 50, 100 miles, etc) does it make sense to charge for mileage and/or lodging?
I understand mileage (gas is pricey now) but I didn’t expect a hotel stay (and would not ask my photog to do so). But in all honesty, I think he is worth it and whatever helps ensure that he is fully prepared for our day and ready to go, I’m okay with.
@PassionatePhotoLady: Thanks for your input. That was more along the lines of what I thought for the distance and hours of our wedding. I guess this way our photog has everything covered if he plans to be there the night before and I understand the work is tiring so maybe a 2 hr drive won’t work for everyone. I just didn’t want to insist on something that would compromise my phtog’s ability to focus fully on shooting our wedding.
Post # 7
I would also think about it like you are paying him for 4 1/3 extra hours of work, since driving is part of his job with you. Just my hourly rate alone would at my (non-photography) job would mean $150, let alone mileage on a car, food, etc. So, I think that’s really reasonable.
Post # 8
@crayfish: Thanks, it makes sense when you look at it that way.
I think I’m still having wedding sticker shock overall…trying to do a budget (but quality) wedding in my area is kind of tricky! It’s all the behind the scenes/unexpected costs (it’s not like I’ve ever planned a wedding before) that are really adding up!