Post # 1
Hi fellow bees!
I really need your help with this one. We are planning a destination wedding for February 2014. We want to give our guests plennnnnnnnnnnnnty of notice so a save-the-date card is a must. Our save the date card will have a picture of our engagement photo and include a website with any details once available. However because a destination wedding can only be booked so far in advance I don’t think it will be possible to add the “actual” date to the save the date card.. Once we are able to book our destination and know the date our invites will go out shortly after that. Has anyone else had to done this? Any advice opinions please send them my way 🙂 Thanks in advance!
Post # 3
Thats why the websites are awesome! You can keep everyone updated and send out newsletter email updates as plans come along.
Post # 4
When is the soonest you can book your venue?
I’d advise to NOT send out Save-The-Date Cards until the venue is booked. For one, that’s what the STD is for “saving the date” and if you don’t have a date it doesn’t make sense to send it out. For two, I couldn’t believe how few guests actually checked out my wedding website!
Rarely are people going to start getting tickets/hotels a year out anyway, maybe your own parents, but I was four months prior to our wedding date and NO ONE bought/booked anything.
Typically for destination weddings, Save-The-Date Cards go out between 9-12 months before the wedding date.
Invitations are still sent out in the normal time frame of 8-12 weeksish, yes even for a Destination Wedding. The STD means they are GOING to be invited. The actual invitation does not initiate their hotel/flight booking, the STD will.
I had a wedding website too (when I had a DW), and it was continually being updated. For example, I did not know the ceremony time when I booked the venue, so I put TBD on the website. I did however, pack it full of info about flights, hotels, cars, restaurants, things to do.
Post # 5
@Jaxxmom: Did you buy a domain name to set up your website or did you go through a wedding website to set it up that way?
Post # 6
@sienna76: As it stands right now it appears as though the soonest we can book our destination will be a year in advance.
I agree perhaps not too many people will log onto your website or check it on a regular basis. That being said the reason why I want to get STD out is just to let everyone know we are planning a destination wedding.. We most likely won’t be able to announce much detail on there but I thought it would allow people to decide whether or not it is feasable for them to attend a destination wedding in 2014 or at least start budgeting for it.
I think we will send out our STD after Christmas.. Some time in the new year. Once we decide on the destination and are able to book something we will send out our invitations 7-9 months prior to.
Were you able to book your wedding a year in advance? How far in advance were you able to find out what day & time you would be getting married?
Post # 7
If you send out the actual invitations 7-9 months in advance, when is your RSVP date going to be?
I think that’s really too far in advance. If you have a huge gap between the arrival of the invtations and the RSVP date, people will let it slip their minds.
We booked our venue 11 months in advance and sent out the Save-The-Date Cards soon after I had some info on the wedding website (hotels, flight info, restaurants, things to do, the welcome dinner, my venue, the day after activity – but I did not have all the details by he time guests saw the website, just a weekend outline). I said check back often and formal invitations were to follow.
There are several free wedding websites out there, but I liked and used mywedding.com.
So I we had the date and that went on the STD. I’ll attach a photo of ours. (I removed the website from this photo though)
About a month or so prior to the invitation mail out date (I picked 10-11 weeks before the wedding date), I started to talk with the onsite coordinator to help me determine a time for ceremony and a time for dinner (it was all on the same compound), because I had to know what to put on the invitation. I did know we at least booked the “evening” opposed to the morning rental, but times were not squared away then.
The RSVP date is usually determined by your caterer’s head count date. If my caterer wanted a head count 2 weeks prior to the wedding date, I made the RSVP date another two weeks from that date, so all in all 1 month prior to the wedding was the RSVP date. That allowed me some days for the stragglers to mail their RSVPs and for me to track down people that wouldn’t reply.
[This is all moot as we cancelled the entire wedding due to my father’s terminal illness, but I had the whole thing nearly paid/planned.]
Post # 8
I wouldn’t send a save the date until you actually have a date. There’s really no point otherwise. Start letting people know your plan by word of mouth, then send save the dates around the one year mark when you have more concrete plans. If you’re recently engaged an engagement party would be a good time to let family and friends know you’re planning a destination wedding.
Post # 9
@1dutchie: I’m still working on itbut I’m using the knot. It is the least cluttered bit has thenot features (like the newsletters) I wasn’t going to do it at first but my Fiance talked me into it. Our whole family is tech savvy and I’m a former web designer so people are expecting it.