(Closed) Please help! Destination Save-the-Date cards.

posted 5 years ago in Destination Weddings
Post # 3
Member
173 posts
Blushing bee
  • Wedding: January 2014

Thats why the websites are awesome! You can keep everyone updated and send out newsletter email updates as plans come along.

Post # 4
Member
6124 posts
Bee Keeper
  • Wedding: August 2012

Hi there!

When is the soonest you can book your venue?

I’d advise to NOT send out STDs until the venue is booked.  For one, that’s what the STD is for “saving the date” and if you don’t have a date it doesn’t make sense to send it out.  For two, I couldn’t believe how few guests actually checked out my wedding website!

Rarely are people going to start getting tickets/hotels a year out anyway, maybe your own parents, but I was four months prior to our wedding date and NO ONE bought/booked anything.

Typically for destination weddings, STDs go out between 9-12 months before the wedding date.

Invitations are still sent out in the normal time frame of 8-12 weeksish, yes even for a DW.  The STD means they are GOING to be invited.  The actual invitation does not initiate their hotel/flight booking, the STD will.

I had a wedding website too (when I had a DW), and it was continually being updated.  For example, I did not know the ceremony time when I booked the venue, so I put TBD on the website.  I did however, pack it full of info about flights, hotels, cars, restaurants, things to do.

Post # 7
Member
6124 posts
Bee Keeper
  • Wedding: August 2012

If you send out the actual invitations 7-9 months in advance, when is your RSVP date going to be?

I think that’s really too far in advance.  If you have a huge gap between the arrival of the invtations and the RSVP date, people will let it slip their minds. 

We booked our venue 11 months in advance and sent out the STDs soon after I had some info on the wedding website (hotels, flight info, restaurants, things to do, the welcome dinner, my venue, the day after activity – but I did not have all the details by he time guests saw the website, just a weekend outline).  I said check back often and formal invitations were to follow. 

There are several free wedding websites out there, but I liked and used mywedding.com.

So I we had the date and that went on the STD.  I’ll attach a photo of ours. (I removed the website from this photo though)

 

About a month or so prior to the invitation mail out date (I picked 10-11 weeks before the wedding date), I started to talk with the onsite coordinator to help me determine a time for ceremony and a time for dinner (it was all on the same compound), because I had to know what to put on the invitation.  I did know we at least booked the “evening” opposed to the morning rental, but times were not squared away then.

The RSVP date is usually determined by your caterer’s head count date.  If my caterer wanted a head count 2 weeks prior to the wedding date, I made the RSVP date another two weeks from that date, so all in all 1 month prior to the wedding was the RSVP date.  That allowed me some days for the stragglers to mail their RSVPs and for me to track down people that wouldn’t reply.

[This is all moot as we cancelled the entire wedding due to my father’s terminal illness, but I had the whole thing nearly paid/planned.]

Post # 8
Member
1770 posts
Buzzing bee
  • Wedding: April 2013

I wouldn’t send a save the date until you actually have a date. There’s really no point otherwise. Start letting people know your plan by word of mouth, then send save the dates around the one year mark when you have more concrete plans. If you’re recently engaged an engagement party would be a good time to let family and friends know you’re planning a destination wedding.

Post # 9
Member
173 posts
Blushing bee
  • Wedding: January 2014

@1dutchie:  I’m still working on itbut I’m using the knot. It is the least cluttered bit has thenot features (like the newsletters) I wasn’t going to do it at first but my FI talked me into it. Our whole family is tech savvy and I’m a former web designer so people are expecting it. 

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