Post # 1
So I’m getting married on Oct 4th, 2014… I heard that it ususally 3 months before the wedding;however, I would want a earlier RSVP date (like July?). My Maid/Matron of Honor told me end of august… but I’m a little worry about it may be too late for me…
1) I have not sign the contract with the restaurant yet. I paid $1000 deposit and the mininum spen is 16K to book the whole restaurant… There are serval menus options and it ranges $700-$900, so if I have more guests, I would choose a cheaper menu to fit 16K budget.. if I have less guests attending, I wlll have to choose the 800-900 menu.
2) My wedding decorator will not start until I confirm how many tabels I have that night and wait until I sign the contract with the restaurant…otherwise, she doesn’t know what are the restrictions
So if you are attending an October wedding, especially out of town guests, would a July RSVP date is too early?
Post # 2
That’s crazy early for an RSVP date. Usually you send the invitations 6-8 weeks in advance, maybe a little earlier if it’s a destination wedding. Then, an RSVP date of 3-4 weeks is typical.
I mailed my invitations on April 16th for my June 14th wedding, which is out of state and everyone will have to travel for. My venue asks for entree choices 2 weeks in advance, so my RSVP date is May 17th to give me two weeks to chase people down.
Post # 3
That’s too early. I had mine only about 1.5 months ahead of my wedding date since we had to have final numbers 30 days in advance.
I think if you have it too early, you are going to have too many people that are not going to rsvp in time and you still will not get an immediate response once you try to track them down. We had people with our 1.5 months still wanting to make travel arrangements and did not give us definite answers until almost the 30 day mark.
Post # 4
- Wedding: August 2013 - Wynn Las Vegas
Definitely too early! Even if people RSVP then, there will definitely be changes. I had an RSVP date 2 weeks before my actual date, and people still were changing their minds a couple of days before!
Post # 5
A month out is probably max you can ask for RSVPs by for a non-destination wedding. I would double check with your venue if you need food choices when you sign the contract. Most don’t need it. We signed our contract in July, and set our food choices two weeks ago.
Also, your coordinator should be able to guess your table needs based on your guest list, and be able to adjust once RSVPs come in. A coordinator who can’t do this isn’t worth what you are paying them.
Post # 6
- Wedding: September 2014 - The Fox Hill Inn
My wedding is 9/20 and I made my RSVP date 8/30 since I need to have food selections into my caterer two weeks before, and a preliminary count 3 weeks before. I figured this gives me time to chase people down too! I’m planning on sending them out end of July so that gives people a month to respond, which I think is more than necessary. The more time you give them, they are going to take it!
Post # 7
That seems VERY early.
My wedding is Oct 31st – I’m sending the invites right before Labor Day Weekend [So like August 24thish], with RSVP’s due at the end of Sept. That gives me an entire month to get numbers together.
Post # 8
gpiglet: My caterer needs 2 weeks of time so she suggested we have them RSVP 1 month ahead of the date. Anything more doesn’t help the vendors.
Post # 9
Thanks for all the reply!
I contact my decorator, she said she can work off on the estimate # of guests for my wedding; however, she still need to know the details that the restaurant allow us…. such as exactly which area she can put the stage, where the restaurant going to put our head table…the restaurant said we can’t decorate the front entrance of it…so she need to know where she can start decorating…. Also, if dance floor is allow, where is it going to be etc.
So … based on all your help, can I just go ahead to sign the contractor with the restaurant first, tell them we roughly have 180-200 guests that night? Fiance and I did a head count, we are looking at 210 guests that are going to invite… of 210, we are guessing 10-20 people may not make it…
Post # 10
gpiglet: that’s what we did – gave the venue an estimate (190-200) based upon our guest list of who we were inviting. Then set RSVP date for 1 month before wedding (sent invites out about 10 weeks before wedding). Now we have to give the venue our final number a week before the wedding, and it turns it out it’s around 186, which is fine – it’s only a problem if you tell the venue you will have 200 guests and you end up with, for instance 75 or 300 – you would need to let the venue if your estimate is wildly different than the actual amount of people as soon as possible for planning purposes.
Post # 11
The reason why I’m so concern on RSVP is I’m getting more and more friends whatsapp or ask me when is my big day and where is the ceremony/reception… so I thought I’m running late for not sending my invitation cards yet. It’s in process and I should have them no later than July …
Post # 12
- Wedding: June 2014 - The Defoor Centre
For me my wedding is in June and I sent my invitations w/RSVP cards out on March 15 and requested that they be sent back by April 15. My reason for this is I do not have an outside coordinator/wedding planner. My venue have a cooridnator that will do everything from decorating the venue to my food and cake, everything else is my responsibility. Therefore I set a certain time frame aside for everything that needed to be done. I wanted by invitations out and RSVP cards back asap so that we would have our venue budget done which including knowing how many tables i will need (serve dinners) so now I know how much decorations i need. Although I did not have to give my venue my last count until June 9 and make my last payment, my venue was paid out on April 18 for 103 quests. Everything else for us is the small things we need to tend to such as my vendors.
You have some people who lag around and you may have to call some people to remind them not to forget to send back the RSVP. I had many friends who thought that just because they rec’d an invitation they were good, I had to informed them that yes you are good for the ceremony but not the reception. And I even rec’d a RSVP card back on May 1st (15 days later than i request) and I had to let them know that as of right know they are welcome to the ceremony but not at the reception at this time unless we open it back up.
Post # 13
Send your invitiations 6-10 weeks prior to your event, with your RSVP date about one month out from your date so you can follow up with non-responders and get your final tallies into your vendors. Most will require a final number 10-14 days out.
I think a July RSVP date is absurd. I wouldn’t know my plans that early unless I had to make some significant travel plans.
Post # 14
gpiglet: Yes it’s too early. If you had a July RSVP date and invited me, I’d either not respond or respond with a maybe. I’d stay in touch and let you know in September if I were able to make it.
Why not assume more rather than fewer people and just commit to that menu? Can you also commit to a minimum number of decorations and then add more if needed?
Post # 15
The decorator has certain packages. The one I choose is with decorative item, stage design (for photo with family & friends),wedding logo etc. cost me 2K. She told me she can do this package for me if I have max 20-21 tables in that restaurant. Otherwise, she has to offer me another package which is cheaper but has no stage design which was the main reason I hire her because she does amazing stage design
so I’m hoping I will have no less than 18 tables (in order to spend that 16K) and no moe than 21 tables…