(Closed) Please post your wedding day schedules

posted 5 years ago in Logistics
Post # 3
447 posts
Helper bee
  • Wedding: June 2013

Here is my non-detailed day of schedule. I would love to see other ladies’ schedules as well!


9:00 Pick up flowers / cake
11:00 Arrive at venue
12:00 Hair and Makeup
1:30 Get dressed
2:00 Photos
4:00 Relax and Refresh
5:00 Ceremony
5:30 Cocktail Hour
6:30 Grand Entrance
6:35 1st Dance
6:45 Toast
7:00 Dinner
8:00 Father-Daughter Dance
8:05 Mother-Son Dance
8:10 Open Dancing
9:00 Cake Cutting
9:05 Bouquet Toss
9:10 Garter Toss
9:15 Open Dancing
10:00 End of Event

Post # 4
1101 posts
Bumble bee
  • Wedding: June 2014


Post # 5
705 posts
Busy bee
  • Wedding: June 2013


To Do


9:00 AM

Set up flowers

Reception Hall

10:00 AM

Judy delivers cake

Reception Hall

1015 am 

Go back to Hotel



Get stuff ready to go to Hall


1045 am



1115 am

Go to Hall

Reception Hall

1130 am


Bridal Suite

2:00 PM


Bridal Suite

2:00 PM

Photography Starts

Bridal Suite

330 pm

Touchups & Relax

Bridal Suite

330 pm

Detail Photography


4:00 PM



430 pm

Glass Bottom Boat Rides


5:00 PM

Reception Hall Opens

Reception Hall

530 pm

Grand Entrance

Reception Hall

545 pm

First Dance

Reception Hall

6:00 PM


Reception Hall

630 pm

Special Dance

Reception Hall

645 pm

Bouquet/Garter Toss

Reception Hall

7:00 PM

Anniversary Dance

Reception Hall

710 pm

Cake Cutting

Reception Hall

745 pm

Glow Stick Exit


8:00 PM



9 pm

Reception Hall Closes


Post # 6
3276 posts
Sugar bee
  • Wedding: June 2014

Here’s mine, it’s pretty detailed and even more so on my document lol It will probably move around a little but it’s got the general ideas


8:00     BMs arrive
8:30     Breakfast/Hair/Makeup 
11:00    Lunch/GM arrive 
12:00    Finish Getting Ready 
12:30    First Look Pics 
12:45    WP pics 
1:00     Drive to SIUE
1:20     Pics at SIUE Gardens
1:45     Drive to 2nd location
2         Wedding Party Pics
2:20     Drive to Church 
2:45     Family Pictures 
3:30     Letters/Gifts (B&G)
3:45     Pre-ceremony
4:10-    Ceremony 
4:45     Receiving Line
5:15     Drive to Reception
5:30     Wedding Party Introductions/Arrival
5:45     Toasts & Blessing
6:00     Dinner 
6:45     First Dance/ FD Dance
7:00     Dancing 
7:45     Cake Cutting
8:00     Bouquet/Garter Toss
8:10     Outside Pics w/ Sparklers
8:30     Dancing 
10:20   Sparkler Exit
10:35   Final check

10:45   Drive to Hotel


Post # 7
207 posts
Helper bee
  • Wedding: May 2013

Mine is rather simple. We are not dancing, toasting, or doing bouquet/garter tosses. Also everything is happening in one location, at a beach rental house, so we are staying there at the end of the night too.

Day of Wedding Schedule:

10:00am- set up tables/chairs/decorations

12:00pm- Lunch

12:30pm- set up bar/drinks, Put out guestbook, wedding favors, ipod

1:00pm- Make-up and hair

4:00pm- Caterer arrives, Cupcakes arrive

5:00pm- Photographer arrives

5:30pm- Minister arrives

6:00pm- Ceremony starts

6:30pm- Cocktails at the house while wedding party takes pictures

7:15pm- dinner

8:00pm- cut cake

9:00pm- photographer leaves

Post # 8
231 posts
Helper bee
  • Wedding: April 2013

Here is my detailed timeline.  We managed to pretty much stick to it all day!

1:00:  Florist arrives at venue

2:00:  Beauty routine in Mother of Bride’s hotel room

                        2:00 Bride’s makeup

                        2:30 Bride’s hair

                        2:30 Mother of Bride’s makeup

                        3:00 Junior Bridesmaid’s hair

3:00:  Cake is delivered to venue and decorated with flowers on-site

3:30:  Photographer arrives at hotel for “getting ready” photos of Bride, followed by “getting ready” photos of Groom

4:00:  “First Look” photos with Bride and Groom at (location)

4:15 – 5:45:  Bride & Groom take photos

4:30:  Day Of Coordinator arrives at venue

5:30:  DJ arrives at venue

5:45:  Immediate family/wedding party meets Bride & Groom for portraits at (location)

6:15:  Bridal party arrives at venue

6:30:  Videographer arrives at venue

6:30:  Pianist arrives at venue and begins playing

6:45:  Guests arrive and are gently directed to ceremony seating

6:50:  Officiant arrives

(processional listed in order) 

(recessional listed in order)


8:20:  Guests gently ushered into the reception room

8:30:  INTRODUCTION of Bride and Groom, followed by first dance, father-daughter dance, and mother-son dance.  DJ then invites guests to take their seats for dinner.


8:45:  Salad course served

9:00:  Mother of the Bride welcomes guests

9:05:  Bride & Groom cut cake and say thank-you

9:15:  Pasta course served

9:25:  Toast by Bride’s Brother

9:30:  Toast by Groom’s Brother

9:45:  Entrée course served (vendors take dinner break)

10:15: Dessert served


11:00:  Day Of Coordinator packs up and delivers items to hotel.

11:30:  Photographer and Videographer leave

12:30:  Bar closes and DJ plays last song


Post # 9
348 posts
Helper bee
  • Wedding: October 2013

Our venue is a mountain lodge which us and most of our guests are staying at on Friday night before the wedding.  Here is our rough timeline:


9:00AM – Breakfast

10:00AM – 1 mile hike to top of mountain and back.

12:00PM – Lunch and start hair/makeup/getting ready

3:00PM – Preceremony pictures

4:00PM – Ceremony

4:15PM – Cermony End

4:30PM – Begin Cocktail hour/Pictures

6:00PM – Dinner Served

6:30PM – Toasts

7:00PM – First dance, parent dances and opening dance floor

8:30PM – Cut cake

9:00PM – Bon fire and s’mores station

Post # 10
720 posts
Busy bee
  • Wedding: October 2012

10am – begin hair and makeup

2:30pm – bride + bridesmaids arrive at venue and start photos of last minute getting ready, getting into dress, group photos

(caterer, day-of planner, dj/lighting, florist, cake all arriving around 2-3 to start set-up)

3pm – bride photos with family, including first look with dad

(shuttle to pick up guests begins picking up between 3:30-4)

3:50pm – bride + bridesmaid return to bridal suite to chill (i.e drink)

4pm – groom + groomsmen arrive at venue for last minute getting ready photos, group photos

(hot cider station set up in ceremony area at this time for arriving guests)

4:20pm – groom + groomsmen finish photos and return to their “holding area”

4:30pm – ceremony begins

5pm – ceremony ends, cocktail hour and family/bridal party pictures start

5:30 – bride + groom go off for their own portraits around venue

6pm – cocktail hour ends and guests invited into tent for dinner

6:15pm – bride and groom introduced in reception

6:30pm – buffet opens and guests’ tables are called

6:55pm – father, best man, moh toasts

7:10pm – bride + groom first dance followed by free dancing

8pm – bride + groom cut the cake

8:10 – father/daughter + mother/son dance

8:15pm – photobooth opens up, dj announces it with guest book reminder

8:30pm – garter and bouquet toss followed by more free dancing

9:15pm – s’more station opens

10pm – photobooth closes

10:30pm – bride + groom depart in getaway car, guest return shuttle begins taking guests back

10:45pm – last song, last return shuttle, end of wedding!


Post # 11
237 posts
Helper bee
  • Wedding: May 2013

9:30 Bride and bridesmaids meet at the salon for hair, makeup & mimosas

1:30 (or earlier if we don’t take as long at the salon) bride, bridesmaids and moms meet at MOH’s house to get dressed, guys get ready at the hotel, photographers arrive at both locations for getting ready photos

2:00 Bride and bridesmaids carpool to hotel to meet the guys, first look

2:30 Trolley picks up the bridal party and heads to park for pictures

4:00 Bridal party arrives at ceremony/reception venue, guys and girls separate

4:30 Ceremony

5:00 Cocktail hour begins, family photos

5:30 Bride and groom join guests at cocktail hour

6:00 DOC starts herding guests under the tent

6:15 Bride and groom welcome guests and thank them for coming, family style dinner is served

7:15 First dance followed by father/daughter & mother/son dances

7:30 Band’s first set

8:30 Cake cutting and toasts, if that only takes a few minutes dance music on the ipod

9:00 Band’s second set

10:00 Party’s over!

Post # 12
1814 posts
Buzzing bee
  • Wedding: May 2013 - Pavilion overlooking golf course scenery, reception at banquet hall

I’m so happy there’s a thread dedicated to this. I’m still editing mine – mine is a spreadsheet! I don’t know if my reception events are in the most practical order. I’ll need to talk it over with the DJ, venue, and if any Bees have opinions by all means tell me what you think!

(Green refers to where the photographer will need to be at any given time)

edit: already have a change: The bouquet toss at 10 is pretty late, so I moved it up to 9:30.

Post # 13
190 posts
Blushing bee
  • Wedding: July 2013

Bump…….need to look at this at a later date 🙂

Post # 14
872 posts
Busy bee
  • Wedding: July 2013

Saving. <3

Thank you ladies! 

Post # 15
838 posts
Busy bee
  • Wedding: March 2008

I think mine went something like this:


6:0110 wake up

7:15 have breakfast

8:00 hair done

10:00 get to the church, shake hands with photographer who is already waiting for me, idle chit chat and get dressed.

11:15 Someone went into the room to get the wedding party together so they could line up. <— nope, never saw anyone but my Maid/Matron of Honor, my mother, makeup artist and photographer before the wedding.

11:30 Stand in the hall, it’s time to get married


After that, get married go to the reception and have a good time


2pm go home. The guests can do what they want We’re tired and we’re going to take a nap.


Post # 16
512 posts
Busy bee
  • Wedding: October 2014

this is great! i’m too far away to plan my day-of schedule… any other brides doing the “catholic gap” – ceremonies around 1:30? would love to see those! 🙂

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