(Closed) Possibly more people than Seats – Help!

posted 6 years ago in Logistics
Post # 3
Member
8438 posts
Bumble Beekeeper

I think you need to find a venue that can fit the amount of guests you invited. 100% acceptance does happen and you don’t want to find yourself 2 or 3 weeks away from the wedding with too many guests for your venue and no options!

Even if you manage to squeeze in extra tables/seats in the main room it would be very squishy and probably uncomfortable for your guests and I agree that sticking some guests in the other room would be a bit rude and could make them feel less important.

Post # 5
Member
8438 posts
Bumble Beekeeper

Better to send an update postcard with the new venue on it than to be shut down because of a fire code violation!

Post # 6
Member
4352 posts
Honey bee
  • Wedding: August 2013

@red_pepper_gal:  I would not send out a single additional invitation until you have some Nos back. I think you need to start entertaining the idea of placing people in the second room because fitting a few extra people into a room is one thing, but putting an extra 5 tables in is going to be a very tight squeeze if its even possible. Also I would check your contract because I suspect your venue will not allow tables for 240 people to be placed in a room for 200.

Post # 7
Member
5118 posts
Bee Keeper
  • Wedding: November 1999

I think you’ll end up ok once declines come in, and as much as it sucks, yes RSVPs may be no-shows on the day of (we had nearly 40 no-shows). With a wedding so close to the 4th holiday for any US guests, I wouldn’t think you’ll get a 100% yes RSVP rate. But I agree with the PP that said no more new invites out.

Post # 10
Member
10453 posts
Sugar Beekeeper
  • Wedding: February 2014

Is the second room connected? If it is, definitely put the extra tables there. Or if you really aren’t having any dancing at all and don’t need the dance fout that them there. 

Post # 11
Member
2854 posts
Sugar bee
  • Wedding: May 2012

Why is the second room not an option?

Post # 13
Member
2494 posts
Buzzing bee
  • Wedding: July 2012

@red_pepper_gal:  I’d do an A/B invite list. Make a list of the 200 people you MUST have come and 40 people who you want to have, but you wouldn’t be overly upset if you couldn’t invite them. Invite the A people 8 weeks before the wedding with an RSVP of 5 weeks before, and invite the B people as you get in “no’s” form the A group.

If you don’t do this, you very well might be stuck with 220 or more people, and even though you might not want much dancing at your wedding, with 220 people you likely will have some going on. I wouldn’t throw a table on the dance floor unless you become a bit desperate.

Post # 14
Member
2854 posts
Sugar bee
  • Wedding: May 2012

@red_pepper_gal:  Is speakering the second room an option? People are really only restricted to their seats for the actual meal time. Could you seat a group there that is really really close knit and can create their own sort of party?

Post # 15
Member
1844 posts
Buzzing bee

cross your fingers for a lot of nos from that ‘b’ list. And most importantly tell your parents that absolutely NO more add-ons!

 It sounds like you allready sent invites, you curently have 20 no rsvps, how many rsvps do you have back already?

If you haven’t sent invites yet than this is a lot easier go with what ‘takemyhand’ said. You don’t want to get shut down for firecode, and you definately don’t want your guests to feel like a crowd.

Post # 16
Member
1375 posts
Bumble bee
  • Wedding: September 2012

One should never invite more people than your venue can hold.

Have you talked to your venue?  They may not be able to squish in extra tables/people due to fire codes.

Stop inviting people.  Just say no.  Yes, you can add more money to a budget, but you can’t make a building grow, or change its fire code.  And pray that the people who responded no won’t change their mind.

If there are any invitations you haven’t sent yet, don’t send them.

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