Post # 1
There are so many articles out there on tips for when you meet with prospective wedding venues but can I hear it from some actual brides!?
After much emailing about and internet search engine exhaustion I am finally heading out to visit a few venues and would love to hear what there is to know, ask, consider, etc.
Post # 2
Do you have an idea in your head about the vision for your wedding? If so, you need to share it with the venues to see if they can help you to achieve it.
Below are things I think we did ask/wanted to know. They aren’t in a particular order, just as I think of them!
Practicalities/Questions to ask:
- Parking/Easy access via public transport/Taxi hire
- Food – what are the menu choices and do they cater for all dietary requirements
- Drink – what is offered with the meal and can alcohol be substiuted for an alternative for younger guests/non-drinkers
- Capacity – how many people (guests plus you two) can you have for both the sit down meal and later on in the evening. Also if you’re getting married there then how many can be at the ceremony.
- Children – if you’re planning on allowing children is there a place parents can take them for a bit of a run around/cooling space.
- Entertainment – Are you restricted on the entertainment you’re allowed to have and what time does it need to finish by.
- Hotel – if it’s at a hotel/venue with accommodation are you required to book it all out. If not, how does it work with regular guests and wedding guests.
- Booking accommodation – Do they offer a complimentary room block where you can offer them out to guests but after the deadline they are released back to the general public or are you required to pay for any rooms you don’t fill.
- Leading up to the wedding will you be liaising with one person or a group of people.
Cant think of any more right now but hope this helps.
Post # 3
Thank you so much! A lot there I hadn’t considered.
Post # 4
Do they include tables/chairs /linens?
Can they include uplighting?
Are there any rules to decorating?
Are there any exiting rules? (Ie. Ate fireworks, rose petals, etc allowed? )
Can they handle food allergies?
Is there a drink maximum per guest?
How much extra is it if the party goes over?
Is there a place for the bridal party and groomsmen to get ready?
Ask for a discount! Never be afraid to ask for a discount! I got 15% off by asking! And i got up lighting, chair bows and napkins included!
Post # 5
Ask about service charges and whether or not they include gratuity for wait staff.
How many bartenders will you need for your anticipated guest count?
Do they require you to hire security personnel?
Is there a cake cutting/serving fee?
Do they have vendor preferences and/or restrictions? Sometimes you get a discount for using certain vendors, sometimes there’s an upcharge for not using preferred vendors.
Post # 6
I love this thread! I’m compiling a bunch of questions from here and from online searches.. Will have a chance to finish tomorrow, but happy to share once done!
Post # 7
Thank you so much for the input! I really want to have our venue set by the end of the month but I have little help towards planning and don’t want to make any mistakes when it comes to selecting a reception venue. 🙂
Post # 8
How long do you get the venue for the rental fee; how much time to decorate? How early? how much time to remove decor? Only one wedding at a time? When are payments due? Consumption vs pp vs bring own wine? Noise ordinances? Most venues have this stuff on their websites, read ahead of time. For me the key was getting an apples to apples comparison which is not easy to do: an all-inclusive venue with lighting, linens, etc may have a high ro rental fee or pp charge, but until you compare hat it costs to furnish the cheaper venue that gives you nothing, you don’t have an accurate picture. Give some thought to “hassle factor”. I found a beautiful event space at a city park, but I couldn’t come to terms with being responsible for clean up and the end of the night. I looked at an art gallery at a college which seemed like a great price initially, but when I added up the hourly rate for the electrician and custodian that I was required to have, the price was t so great. Cost was a HUGE factor for me so I did a spreadsheet comparing All the costs of venue, decor, food,and beverage, dj to help me make my decisions.
Post # 9
Ask lots of questions. I found my questions on Here Comes the Guide http://www.herecomestheguide.com/wedding-party-ideas/detail/questions-to-ask-your-wedding-venue/
. I wrote the questions down in my wedding planner book, then wrote down the answers with the matching question numbers. I also toured where we would be getting married to make sure it would work for us and our guests.