(Closed) Price Per Person — What and Why?

posted 7 years ago in Food
Post # 3
8684 posts
Bumble Beekeeper
  • Wedding: September 2013

I think some people take the ENTIRE cost of their wedding and divide it by total number of guests and then come up with amounts like $400-500+ per person.

I dont know our total since I am not paying for most of it but my venue (includes food, drinks, cake, and ceremony but nothing else) is a little over $200 per person. This amount varies by what you choose in your package, locations of venues, type of venues, etc.

Post # 4
5789 posts
Bee Keeper

There are so many variables that come in to play when people determine their costs, but the biggest is where and when you hold your event. The venues set the per person price which can either be all inclusive or seperated into different areas….and you plan accordingly. Some will seperate the bar price pp, and give a price for whatever else they include in the packages, and the packages are also broken down into different price points. They may have a basic and then a premium (and maybe one on the middle), and the food options will adjust the cost. The venues will also include the use of the space already added in, tho some may charge a seperate price for the space. I think it becomes too intricate and almost impossible to explain how many different ways this can be figured out.

I also think some people add in the ‘extras’ as part of their pp price. Dividing the cost of the photographer, cake (if an extra), DJ or band, invitations,etc over the total amount of invited guests…anything they consider to be the overall cost of hosting their weddings, and anything that adds to the guests’ experience. If you actually add up all your costs and divide them by the number of guests, it raises the per person price signifcantly.

If you choose a venue where every little thing is broken down even farther (seperate venue cost,rentals,caterer,alcohol,etc), not only does it add up quickly, it is often more expensive to do it this way. Again…many of the prices are regional. It seems to me that costs in the South & Midwest in the US are far less expensive than those in other areas.

I think it’s pretty ridiculous, but it is one thing that many people have no problem spending money on, that’s for sure!

Post # 5
1344 posts
Bumble bee
  • Wedding: January 2014

I have no idea about what is included in the price per head- I think that depends. For me, it’s just the catering, because that’s the only thing I have to pay for per head. It would be different if I was going with a drink package, or if the venue charged per head as well- then I’d factor that in, but the venue, photog and MC are the same price regardless of how many guests I have, so I just count the catering costs for that.

As for what goes into the total plate cost (for those covering their plate)- it’s just what they eat/drink, I believe. I think this is a COMPLETELY flawed concept and will leave it at that, because it’s just an illogical notion that would irritate me if I got into it.

Why are we spending so much? Personally, we aren’t. I wouldn’t even know what to spend some people’s budgets on. We’re having our dream wedding for around 7k (not including my dress, because my mother paid for that). Why do others? I guess it’s the same reason some people go out and buy brand new sports cars that cost $200k when they could go out and buy a brand new car that cost $30k- they want something very specific and are willing to pay through the nose to get it.

Post # 6
960 posts
Busy bee
  • Wedding: July 2013

IMO cost per person should only account for what you’re directly spending on the guest:

Food, Drink, Servers/Venue rental for reception.

All other costs are NOT “per person” as they’re things you wanted, your dress, church, photography, video etc. But there are people that throw those in there. And yes I think the wedding cake itself isn’t for the guests either and shouldn’t be in the per person calculation, as wedding cake now is more of a decoration and most people have a dessert as well as wedding cake.

My Cost PP is: $100 even. This includes cocktail appetizers, open bar, venue rental with servers linens etc, 4 course meal, coffee/tea/expresso, and latenight seafood & sweets buffet.

I can’t even factor in the minimum I was required to have attend and aren’t attending.  If I did that my cost per person would be higher (18,000 including the discount on unfilled-spots, divided by the 150 expected guests is:  $120pp but the extra 3,000 is due to a 43% decline rate)


Post # 7
9430 posts
Buzzing Beekeeper
  • Wedding: October 2013

i calculated per person by including all the food, bar, ceremony rental fee, service charge, taxes, and any other fee associated with the hotel.

our hotel package is: 5 hour open bar, 2 passed hor’dourves, 1 stationary hor ‘dourve, we selected top tier food, cake. this comes to $80/person.

we upgraded to 4 passed hor d’ourves which is $3 extra per person.

so, everything that the hotel is providing for me including taxes, tips, and services charges is my total.  i divided that by the number of people and it is $120/person.

i did not add dj, photog, video, etc into that cost.


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