(Closed) Providing food/drink for our videographers???

posted 5 years ago in Reception
Post # 2
Member
255 posts
Helper bee

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whytneynicole:  Yes, it is standard practice. We run after the bride for 8+ hours on the day carrying 10+ kilos of equipment around, it is normal that we put it in our contracts that we get ONE meal provided to us on the day. A nice, warm meal, to keep us going. Not just a cereal bar that got crushed by the tripod at some point earlier in the day. 🙂

Post # 3
Member
343 posts
Helper bee
  • Wedding: October 2014

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whytneynicole:  I provided a full meal for my photographer and his second shooter, however he was also a family friend so I felt like I should. For my band I had the caterer prepare boxed meals (sandwiches, chips, dessert) for each member. My caterer told me that was pretty standard practice and was totally acceptable. 

Post # 4
Member
9519 posts
Buzzing Beekeeper

You usually provide a meal for vendors, depending on the venue they are usually just the main meal and it is a significant discount. Generally they eat in the kitchen with the rest of the staff while guests eat. Talk to your venue. They also get non-alcoholic drinks, not alcoholic drinks.

Post # 5
Member
255 posts
Helper bee

Also, a funny but slightly depressing story… I was so exhausted and hungry one time after a wedding,  after 10+ hours of shooting, that I bought a Ben & Jerry’s on the way home. I sat on my bed and cried and ate the whole thing (one of the big pots!) as I sobbed. My SO just sat beside me and stared in complete bewilderment. It’s an exhausting job.
I was fine after half a litre of ice cream, but still. I love photographing and I’d rather not have come home exhausted and with migraines from a day that should have been incredibly fun for everyone.

  • This reply was modified 5 years ago by  bluebird22.
Post # 6
Member
2857 posts
Sugar bee

We’re reserving a couple of tables for our vendors, including our photographer and cinematographer team.  They’ll be eating the same meal as our guests.

Post # 7
Hostess
1707 posts
Bumble bee
  • Wedding: August 2015

It’s totally normal!  One of our photographers was a friend and his wife and daughters were guests. He ate with them and then swapped with the second shooter who ate a lititle later. We also fed our dj, bartender, and wedding planner. 

Post # 8
Member
107 posts
Blushing bee
  • Wedding: October 2016

View original reply
whytneynicole:  Nope, this is standard practice.  You should expect to provide a vendor meal to any vendor who is expected to stay for the duration (i.e. florist if they do set up and takedown, band/DJ, photographers, videographers, etc).  Talk to your caterer, vendor meals are usually significantly cheaper/more simple than the actual wedding food. 

Post # 9
Member
2443 posts
Buzzing bee
  • Wedding: May 2014

Our photo/video guys ate the same meal as our guests, tacos from a taco cart! And they ate at the same time because generally no one wants their picture taken while they’re stuffing their faces. If you’re serving something much fancier, then your venue may provide a cheaper alternative for vendors.

Post # 11
Member
2668 posts
Sugar bee
  • Wedding: December 2016

This is standard practice. Any vendors who will be present during a meal should be fed. Most venues/caterers will offer a vendors meal, which is usually just one course (as opposed to three) and is much cheaper than the meal you are providing your guests. We’re feeding our photographer and band (three piece); none of our other vendors are staying for the reception.

Post # 12
Member
49 posts
Newbee
  • Wedding: October 2015

Yes, its normal. We paid discounted rate for “vendor meals”.  The caterer said it was a paired down version of the other guest’s meals.  I never saw them eat, and no one else noticed, they ate in a separate area of the venue while everyone else was eating their meals.  

Post # 13
Member
1603 posts
Bumble bee
  • Wedding: August 2013

Many venues provide “vendor” meals.  No alchohol, simpler version of guest meals (frequently smaller salad, etc).  No desert.  

Post # 14
Member
451 posts
Helper bee

We offered and paid for a regular meal (same as our guests) for our photographer and the harp player. I figured if they were going to be there the entire time, watching everyone else eating/drinking/having a good time, then they should too. I also had places at one of the tables for them so that they could join in the fun. I would rather my vendors be happy and comfortable than wondering what/when they are going to eat. Plus it’s more fun for me if everyone is happy and satisfied.

Post # 15
Member
2251 posts
Buzzing bee
  • Wedding: September 2015

Definitely standard practice.  I paid for my photographer,  her helper, DJ and MC crews.  I got a good discount from my venue,  which is also pretty standard,  especially if you hired vendors recommended by the venue. 

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