(Closed) Question about accommodation cards, please HELP

posted 5 years ago in Paper
Post # 3
5475 posts
Bee Keeper
  • Wedding: August 2012

We didn’t do accommodation cards, isntead we put our wedding website on the invitations (skipped save-the-dates, too… we were on a budget man!)

Anyway, we had a section on our website dedicated to accommodations.  I contacted two area hotels and reserved a block of rooms.  I included web links directly to the hotel booking sites on our wedding website.  I also listed a few other ‘budget’ hotels in  the area, but did not reserve blocks at those.  

Not exactly what you’re doing though, but I hope this helps!

Post # 5
16213 posts
Honey Beekeeper

Are you planning to reserve any blocks of rooms? If so, I might wait till you have those blocks in place (typically a couple of months before the wedding) in case the blocks offer your guests any special rates or anything.

I included the accommodations card my invitations (not save the dates) and also put the info on our wedding website. I included a bit of info about the rates too, just to make things easier on people).

We reserved room blocks at two hotels — one a little more expensive and one a little less.

Post # 6
3569 posts
Sugar bee
  • Wedding: April 2013

We did it as well as most of our guest oot, we actually sent out our invitations super early.

Anyways I included a newsletter.On it was a list of hotels are various price points. The top two hotels we recommended because we had hotel blocks reserved, and that where our shuttles were going to pick up and drop off guest.We also included other information about what areas to stay in, what resturants to eat at, and tourist attractions. Links to helpful websites.

My only advice to you is to call around and make sure you don’t have a major event or convention in town because all of the hotels would be booked up months in advance.

Post # 7
346 posts
Helper bee
  • Wedding: November 2013

On STD I would put a wedding website and put all the info there. We did accomodation cards with our invites (we send them out pretty early since everyone was OOT). We also had our parents call the people we knew needed a hotel the week before the block was closing, to give them one last chance. 

Post # 8
604 posts
Busy bee
  • Wedding: November 2013

We put a link to our wedding website on the STD cards. The website had info about hotel room blocks.  Over half of our guests are coming from out of town so I thought it would be good for them to have the info early.

We reserved room blocks at 2 hotels at different price ranges. We reserved the room blocks about 6 months before the wedding.

Post # 9
1877 posts
Buzzing bee

@DGB38: I recommend using a wedding website for the travel details, and just including the website on the save the dates and on an enclosure card inside the invitations.

We put all of the accommodations information on our wedding website in great detail.  Inside the invitations we included an enclosure card that listed our wedding website.  We also listed the website on our save the dates. It is far more convenient for our guests, because the website allows us to provide direct links to other pertinent websites, list phone numbers, etc.  Plus, a website can’t get lost whereas a card may be misplaced. I spent a lot of time writing the website copy so it includes everything our guests may need to know, and we have gotten great feedback on it.


Our “Accommodations” page on our website says: 


Ho’i Hou Ke Aloha ~ Let Us Fall in Love All Over Again

There are many beautiful resorts to choose from in Kapalua, as well as in neighboring areas such as Kaanapali and Lahaina.  For those looking to stay close to the wedding festivities, several accommodation options follow below.


The Ritz-Carlton, Kapalua

Situated on the beach of Maui’s pristine Kapalua Bay, the Ritz-Carlton, Kapalua will be the host resort for our wedding.  To discover the many incredible amenities of this spectacular AAA Five Diamond Award-winning resort, please visit:http://ritzcarlton.com/en/Properties/KapaluaMaui/Default.htm.

As the host resort of our wedding, the Ritz-Carlton, Kapalua has provided us with a special room rate of $299 ++ per night, and a dedicated booking website created specifically for our special day.  On this website you will be able to easily make, modify and cancel your hotel reservations, as well as purchase select room upgrades to enhance your stay.  To access this reservation site, please visit: website listed here.

For guests who prefer to make their reservation via phone, the Ritz-Carlton has a dedicated group desk available to accommodate you at 877-266-8053.  Please reference the group name “Last Name and Last Name Wedding” when making reservations.

Please note that all reservations at the Ritz-Carlton must be made no later than the cutoff date of November 9, 2013, as unreserved rooms in our room block will be released at that time.


Kapalua Villas

The charming Kapalua Villas are located in beautiful Kapalua in close proximity to the Ritz-Carlton, making them a conveniently located property for our guests.  The Villas feature full kitchens and multiple bedroom layouts, making them a good option for traveling families.  For more information, visithttp://www.kapaluavillasmaui.com


Vacation Rentals by Owner

Vacation Rentals by Owner (VRBO) offers some of the most economical options in Kapalua, with some rental rates starting as low as $125 per night.  As this site features rentals offered by private owners, you must move quickly if you find a condo, villa, or home that you like.  It is not unusual for well-located and well-priced units to book a year in advance.  To learn more, you may visit http://www.vrbo.com.

The following search terms will help you yield search results on VRBO that will place you in close proximity to the Ritz-Carlton: Kapalua, Kapalua Ritz-Carlton, Kapalua Bay Villas, Kapalua Golf Villas, Ridge at Kapalua, and Ritz-Carlton Club & Residences at Kapalua Bay.


Outside of Kapalua

Neighboring areas such as Kaanapali and Lahaina also offer numerous resorts and private rentals, and are located within a 15-30 minute drive of the Ritz-Carlton.



We also have a “Travel” page on the website with detailed travel information:

The Ritz-Carlton, Kapalua is situated on the beautiful northwestern tip of the island of Maui in the Kapalua Resort, a 50 acre property set amidst a 23,000 acre pineapple plantation.  The resort is about a 5-10 minute drive from the Kapalua Airport (JHM), and about a 45-60 minute drive from Kahului Airport (OGG).  The resort address, telephone number, and website follow:

One Ritz-Carlton Drive
Kapalua, Maui, Hawaii 96761




Air Travel to Maui

JHM- West Maui Kapalua Airport: JHM is located a short 5-10 minute drive from the Ritz-Carlton, Kapalua, and the resort offers courtesy shuttle transportation to and from this airport.   It is a small airport just north of Lahaina and Kaanapali on the west side of Maui.   It is the airport closest to most of Maui’s resorts.  JHM only accepts propeller planes, and does not have any flights in or out after dark.   To fly into this airport, book a flight that stops on the island of Oahu or the Big Island of Hawaii.  Many major airports offer direct flights to Honolulu, and from Honolulu one may catch a flight on Mokulele Airlines to JHM.  To learn more about Mokulele Airlines, you may visit:http://www.mokuleleairlines.com.

OGG- Kahului Airport: OGG is by far the largest Maui airport, and is located in Kahului, the largest city on Maui.  Jet airliners from the mainland U.S. can fly directly into this airport.  It is about a 45-60 minute drive from OGG to the Ritz-Carlton, Kapalua.

Ground Transportation

Courtesy Shuttle: For those that fly into JHM, The Kapalua Resort offers complimentary shuttle transportation between JHM and all Kapalua Resort properties, including the Ritz-Carlton.  In addition to airport transfers, the Kapalua Resort shuttle is available to take guests anywhere on property within the Kapalua Resort.  It is recommended that you call the shuttle at least 15 minutes in advance of your desired pick-up time.  For shuttle service and reservations, please call 808.665.9110.   For more information, please visit:  http://www.kapaluara.com/shuttle.php.

Taxis- Taxis are readily available at both airports.  From the OGG airport, taxi fare to The Ritz-Carlton, Kapalua is approximately $130 to $150.   

Speedi Shuttle from OGG: For guests that fly into OGG, a shared shuttled service can be booked to the Ritz-Carlton for a rate of about $80.  To learn more, visit https://www.speedishuttle.com  or call 877.242.5777.       

Rental Cars- Car rentals are available at both airports through a variety of vendors including Hertz, Alamo, Enterprise, Thrifty, Budget, and Avis.  Prices vary, on average, from $40 per day for a compact car, to $70 per day for an SUV or convertible.  You can arrange for vehicle pick-up and drop-off at OGG, the city of Lahaina/ JHM, or the Ritz-Carlton hotel.  Advance reservations are suggested.  For more information, please contact your favorite rental car provider.

Limousine- Limousine transportation can be arranged by the Ritz-Carlton Resort Concierge for a fee.  Advance reservations are required by calling 808.665.7089.



The Island of Maui: the letter “A” represents the location of the Ritz-Carlton, Kapalua.

 Map image ppears on website


Ritz-Carlton, Kapalua Property Map

Map image appears on website

To access an interactive version of this Ritz-Carlton property map, please click here:http://www.ritzcarlton.com/en/Properties/KapaluaMaui/ResortMapGallery.htm

Post # 10
3731 posts
Sugar bee
  • Wedding: September 2014

@DGB38:  On my Save-The-Date Cards I listed our website. Our website has accomodation info and more. It was easier for us to do it that way for sure.

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