(Closed) Question about supplying food for Vendors at reception? How/Do I..

posted 8 years ago in Reception
Post # 3
7975 posts
Bumble Beekeeper

Some venues offer a special vendor meal, which is discounted and a lot simpler. Most people feed their vendors, either at discounted vendor prices or at full price. It’s probably not in your contract, but typically it’s considered 1) polite to treat them like humans who need to eat (haha) and 2) wise because hungry vendors = cranky vendors = less than stellar service.

We’re giving our 2 photogs lunch and dinner (12 hours of shooting time), our DJ and assistant dinner, officiant and his family (including six kids, haha) dinner (they’re family friends though, so that’s a little different), and I’m inviting my hair stylist (also a friendor) to the reception for dinner as well.

So we’re basically feeding everyone, haha.

Post # 5
7975 posts
Bumble Beekeeper

I don’t know if it’s customary; for us, a family friend is officiating, so we thought it’d be fun if his family came to celebrate.

My dad does a lot of (protestant) weddings, and I’d say he gets invited to about 1/3 of the receptions, usually just the ones where he knows the family well.

Are you having a Catholic ceremony? Maybe someone on the Catholic board would know more about the etiquette of inviting the priest. 🙂

Post # 6
2532 posts
Sugar bee
  • Wedding: August 2010

We are doing the vendor meal option for our 4 vendors. It is not as expensive as the main meal and I think its probably just like sandwiches and salad or something along those lines!

Post # 7
553 posts
Busy bee
  • Wedding: July 2011

I would talk to the caterer and define them as extra meals for the caterers because of the usual vendor meals and so that they know those aren’t served meals at the banquet tables. If you are inviting the officiant, he/she probably would get a full meal at a table right? You wouldn’t have him/her sitting in the corner eating a sandwich with the DJ.

Post # 8
2111 posts
Buzzing bee
  • Wedding: July 2010

I just included them in my meal numbers… but we only paid $24 per person.

The DJ ate at his table with his equipment.

I sat the 2 photographers at the table with my parents (so they were as close to the headtable as possible for pictures).

Our offiant was a friend of SIL so we sat him with her and her husband.

The bartender was included with our venue so we didn’t have to feed him.

Post # 9
3219 posts
Sugar bee
  • Wedding: November 2010

We only have 2 vendors and It was only $10 less for the vendor meal so I went with the regualr guest meal for the vendors.

Post # 10
16196 posts
Honey Beekeeper

We’re including them in the meal numbers.

Post # 11
2634 posts
Sugar bee

My venue offers a different price for vendor meals. 

Post # 12
2889 posts
Sugar bee

First of all, invite the priest with a proper invitation. In my experience, the priest gets an invitation and generally attends the dinner, gives his blesing and ducks out sometime after dinner when the dancing begins (this may be because I only have experience with elderly priests).  My mom was just telling me about an article she read that talked about a lot of people forgetting to invite the priest. My priest is recovering from an injury that means he can’t drive and has declined our invitation but he was gracious.

As far as meals, we are planning to feed our DJs (2) and photographer (1). The wiat staff and bar tender are hired through the caterer so we won’t be providing food for them. If I end up with a DOC, she will be a family friend and invited to the reception as well. I have not yet asked them what they would like to eat but plan ot feed them regular meals. I’m sure they will miss appetizers but I will have a few empty seats in case the DJs don’t want o eat at the table with their equipment and so the photographer can put down his stuff as well.

Post # 13
168 posts
Blushing bee
  • Wedding: May 2011

Our place has a price for vendor meals.  It’s the same meal as our guests, but obviously they’re not drinking any alcohol, so it’s much cheaper.

Post # 14
241 posts
Helper bee
  • Wedding: June 2010

I think vendor meals are generally cheaper–we had a buffet and included all of our vendors (the priest and his wife–they ended up not staying for the dinner; the DJ and his assistant; the photographer) and they were half price, but they had the same food as everyone else. The catering staff fed their own staff, that was already built into the price.

Post # 15
1288 posts
Bumble bee
  • Wedding: June 2010 - Indiana Memorial Union

I had a buffet dinner and my caterer offered the under 21 rate for my vendors (i.e. alcohol price was not included). If we had done a served dinner, they would’ve offered the “chef’s special” and I have no idea what that would’ve included!

Post # 16
463 posts
Helper bee
  • Wedding: May 2010

At our wedding we set up a vendor table for three and had a “vendor” meal.  The vendors ate the same meal as we did (4 courses), they just didn’t get alcohol during the night or at dinner.  The venue charged us half of what a regular guest would have been.  We were also able to order just an entree for the vendors if we wanted to as their meal.

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