Post # 1
I have read up all about welcome bags and how great they are to give your guests at your destination wedding. But I never read about how we actually get them in the guests room?
Do ask the front to slip it in? I like the idea of the guest arriving and finding the bags on their bed in their hotel room….BUT i am arriving on a Sunday while all my guests will be arriving on a Saturday, so I am not sure how to pull this off?
Post # 3
Usually the front desk hands them out when they check in.
Post # 4
When you set up your blocks at hotels, you can usually tell them you will have Out of Town bags and they will make a note on all the reservations people made in your block and hand them out.
Post # 5
Check with the hotel – some charge a fee just to hand out the bags; it might be a separate fee to put them in the rooms.
Post # 6
@professorbee: wow, talk about hidden fees!
I am still wondering how to pull this off given that i will be arriving a day AFTER my guests?
Post # 7
my block doesn’t charge me anything to pass them out. now the arriving after part… hmmm, tough situation.
Post # 8
maybe have a welcome reception when you get there and pass them out then
Post # 9
Usually if you want to drop off OTT bags you have to drop it off before your first set of guests are set to arrive.
So I’m not sure w/o you physically being there how you would drop them off.
Most hotels hand them out at the front desk for free but if you want them in the room it’s an additional fee, usually per bag I think. I don’t really consider it hidden fees though because they are usually pretty upfront about that on the contract.
Some hotels do charge a fee to even hand out at the front desk.
Anyone in your wedding party or immediate family arriving before Saturday?
You might want to check with your hotel when they require you to drop the bags off.
Post # 10
Did you talk to a specific person at the hotel to get your block of rooms-like the sales team? If you did explain your situation of arriving late and see if s/he will let you FedEx the bags (already assembled) to their attention to bring to the front desk for your guests arrival. Or check with a guest that to see if they can bring the bags in for you.
I know that it would be special to put the bags in the guest rooms, but you never know if they will upgrade their room. For example when Boyfriend or Best Friend & I went an out of state wedding, we checked in, but upgraded our room ASAP because BF’s mom made the reservation and didn’t know that we were gold club members so we asked for an upgrade and didn’t even see the room which was originally for us (we got hell from his mom!)
Post # 11
Depending on the facility – the fancy hotels DO charge and harder to negotiate from my experience
Here are they things they will charge (example: Four Seasons San Francisco)
1. For the hotel to receive the package from you: (Sending package to the hotel) in preparation to give to hotel guests: that is charged BY WEIGHT or a pre-negotiated high rate
2. To deliver to each room $5/room
3. Tips from you added to the $5 above.
So if your venue is a fancy venue, expect charges
Post # 12
i can handle the charges, i just had no idea about it. thanks for the heads up everyone! and as for shipping it there, i will think about it. my wedding is in Jamaica so i have no clue as to what the shipping costs would be. plus i am little OCD about this stuff, so i might not feel comfortable leaving it in someone’s else’s hands like to get it there!
i am thinking now, since i am planning to do a rehearsal dinner at the resort on the monday, i can give the bags out then. that would be after everyone has been there for 2 nights….is that weird?
i am also thinking to go saturday and hopefully check in before everyone else, then i can have them placed in the rooms beforehand which would be so nice. but is that worth changing my travel schedule?
anyway, thanks for the tips and info, it certainly helped!
Post # 13
I’m not sure that just the bags is worth changing your travel schedule, but it might be nice for you to get there and have some time to go over the last minute wedding details (no matter how well you plan, there will be last minute hiccups, and if you are there earlier you will have more time to deal with them.) This is particularly important if you are planning your wedding from a distance and haven’t sat down with your vendors in person to talk about what you want at your wedding.
Post # 14
@professorbee: thanks, i do have other reasons for wanting to go earlier. i was supposed to arrive on sunday and wedding is on tueday. whether i arrive sat or sun though i believe i am only meeting with the on site coordinator on monday. we have been in contact by email though,
i am just thinking to go a day earlier to have that extra day with family and friends and since i got the time off work, if i still stay 10 days, i can a have a day to recoup and unpack before going straight back to work (as i will be arriving back home midweek).
so the welcome bag issue is just another reason to go a day earlier. and it would be really nice to have the bags available everyone checks in. i think it would set a great tone for everyone to be greeted that way.
thanks for your input.
Post # 15
@FinallyGettingMarried: not necessarily true. I have worked at the front desk at both a park hyatt (hyatt’s luxury brand), and the Jefferson Hotel in DC (a 5-star, relais and chateaux property with an average nightly rate of $600). and neither property charges the bride and groom to place the welcome bags in the room – they or their planner drops the bags off at the front desk (since we are the ones who ultimately block the rooms), and once we know the room numbers for the guests, one of us would take the bags and place them in each room (NOT hand them out at check-in). this is different at all hotels – i think a higher-end property will be more likely to take the time and effort to have the bags in the rooms, but most probably give them out at check-in.