Post # 1
I have a question for the bees regarding our hotel room block agreement.
When I spoke with guy from the hotel about blocking off hotel rooms and negotiating rates for our guests, I was told that Fiance and I would be under no financial obligation with respect to blocking off rooms at the hotel. Then I got the contract, and there is very clearly a “Cancellation Clause” and an “Attrition Clause.” If we cancel the event, Fiance and I are responsible to pay 80% of the revenue the hotel had anticipated making based on the amount of rooms we blocked off (which I kind of understand, and I don’t anticipate we will be cancelling the event). However, the attrition clause states that we will also have a charge assessed against us based on the amount of guests who actually do book rooms. For example, if only 20-39% of our guests book rooms, Fiance and I are responsible to pay 60% of the anticipated revenue they didn’t make (which is $4,200!).
Do any of you bees work in the hotel industry? Is this standard? Did the rest of the bees also sign similar contracts?
Obviously Fiance and I want our guests to stay at the hotel. However, most of our guests live in-state or in neighboring states, so I can’t guarantee that all of them will. I have no way of knowing who will and won’t be staying, and I feel weird contacting 200 people 5 months out from our wedding to put them on the spot and ask them. Any thoughts/advice would be GREATLY appreciated!
Post # 3
I think that is standard with some hotels. We have hotel blocks at three different hotels, and I know one of them at the very least had an attrition clause, although I think we are only required to fill up at least 50% of the room block.
Post # 4
Um. I’ve honestly never heard of this.
We have blocks at two hotels and none of them puts us under any financial obligation.We have the rooms till one month before the event at which point they will release it back into their general pool any leftover rooms.
I would go to another hotel.
Post # 5
We have the same issue, we are responsible for 100% of the rooms that don’t book. So, we have not blocked any rooms yet. I am waiting to get a feel from my family and once I have a commitment from them, I will block the rooms. It is worth the hassel to me since everyone will be getting $100 off the normal room rate and I don’t want to be on the hook for couple grand. Luckily, we are only inviting close friends and family to the wedding so it will be easy to talk to everyone. (I say that now…haha).
Post # 6
Talk to your contact at the hotel. I noticed that most of the hotels we spoke with had a generic contract that they would send out. It would often have cancellation of other clauses in it that differed from the verbal agreement we received. When we asked, they just deleted that portion before we signed.
Post # 7
we have hotel blocks at two, a marriott and a hyatt place.
neither of them require any financial obligation, they just release the non-booked rooms a month before the wedding.
we got really good deals too, i would def look into other hotels!
Post # 8
- Wedding: January 2011 - Vintage Villas
Our venue (which is also a hotel) has this sort of a charge, only we’re responsible for ANYTHING we don’t book. It sucks, but we think it’s going to end up being worth it – we’re pretty confident that we’ll book all of the rooms, and it gets our guests a nice discount.
Post # 9
We have a hotel block at the Intercontinental, and they didn’t have any financial obligation. They’re holding 20 rooms and whatever doesn’t get booked 30 days prior to the wedding gets released back into the wild.
I called one hotel and they did have a financial clause, so I looked elsewhere.
Post # 10
we only had an attrition clause if our block was larger than 30 rooms. so we just blocked off that many, now that we are closer to the event and the block is filling, they are willing to give us more rooms. they (of course) want our business and we want as many people in the same hotel as possible since that is where the wedding and reception will be. i wasn’t willing to sign a contract that obligated me in any way to pay the difference!
Post # 11
Thank you ALL of your for sharing your views and making suggestions. I got in touch with my contact at the hotel and I will see what he says or if he is willing to delete the clauses. If not, I will be left with no choice but to contact other hotels. I totally understand that the hotel is in the business to make money, but to see that these clauses in the contract directly contradict what I was told over the phone really upset me. It was one of the first questions I asked when I talked to the guy! I definitely want all of my guests to stay there (we are staying there, and we’re the bride and groom!) but I simply don’t have thousands of dollars to pay the hotel if they don’t end up staying.
@ clody and amandalynn- wow! re: being responsible for 100% of anything not booked! 🙁
Post # 12
I would think about using another hotel since there are hotels that do not have this clause. We are using a Marriott and there is no financial obligation, each guest is responsible for using their own credit card to reserve their rooms. A month before the wedding any unbooked rooms are released.
You don’t want to worry about shelling out thousands of dollars if not enough of your guests decide to book at that hotel. Hope you get it figured out!
Post # 13
One of the hotels I blocked rooms at had an attrition clause. I spoke with the sales person and explained that I was not comfortable with that and she removed the clause but increased the cut-off date to 45 days instead of 30.