have a rough guest #s in mind. lets say 100-120. under current headcount, what are your room options? What’s the max number for the room you are looking at?
if you have more guests (exceed current room max.) what are your next option?
Is there any room rental fee? if you meet the F & B min., can the rental fee be waived?
Ceremony fee? what kind of things will they provide for ceremony? arch? decor? chairs? mic? speaker? etc…
reception: what kind of things they will cover? tables/chairs/linens/silverwares… candles? table mirror…free decor? projector? mic/speaker? dance floor? if you guys won’t hire DJ, see if it’s possible to play music through ipod or sth.
Also ask if they have a bridal room for you to get changed. Would be nice to have one with mirror inside 🙂
if you rent the venue, how long can you guys keep it? for the whole day / half a day? what time needs to be done?If you guys need anything back after the event, how soon do you have to come pick them up.
how soon can you guys bring stuff over prior to event (might affect your plan if you plan on bringing flowers/alcohol/decor prior to wedding day)
is the venue going to provide catering as well? if so, ask them what’s the min. food & beverage fee is.
Do they do cake? any cake fee? if bringing outside cake, what are the charges?
bar fees (open bar, cash bar, hosted/non-hosted)
do they allow outside food? like DIY candy bar and stuff.
do you need to work with their vendors or they are welcome you bring in outside vendors.
if you guys need linen rental, chair covers…etc…are they providing that or can they rent it to you?
Oh, if the ceremony is outdoor, ask them what happens if it rains, what is the backup plan?
for the space, if they are flipping the room for reception, see what the accommodations are for cocktail hour if you have any.
At last, ask them what their policy is. How much money need to put down for deposit.
Oh one more thing. Make sure you bring your camera with you. I don’t think they mind if you take pictures. It’s usually easier to review with pictures than you work from your memory. 🙂
I agree with PP, have a copy of the policy so you know all the rules. And so far I have been going back and forth with my venue coordinator over 70 emails now. 🙂
Usually they have a lot of photo albums to show you too. make sure to ask and see how other weddings look like and you can ask questions from there as well.