(Closed) questions to ask when blocking hotel rooms?

posted 7 years ago in Logistics
Post # 3
2313 posts
Buzzing bee
  • Wedding: August 2011

Do you get a free bridal suite or upgrade if all the rooms you block are booked?

How long will they hold the block before releasing the rooms back to the public?

Are you going to be charged for any un-booked rooms in the block? (Don’t book anywhere that says yes, you don’t want to be liable for that.)

How much of a discount off the normal rate are guests getting with a block?

Post # 4
2362 posts
Buzzing bee
  • Wedding: June 2010 - New York Botanical Garden

Is there a charge for handing out welcome bags to guests as they check in?

(If you’re planning to do welcome/out of town bags – I know it’s crazy, but sometimes they sneak a charge in for this, and that is ridiculous!)

Post # 5
2600 posts
Sugar bee
  • Wedding: June 2011

  • Is there a minimum number of rooms you have to set aside?
  • When will the cutoff date be?
  • Will reservations be accepted after the cutoff date at your discounted rates as long as there is availability?
  • Is there a special number guests must call?
  • What is check in time?  can an earlier time be guaranteed if needed? 
  • Gift bag delivery fees?  Cna they be handed out at check in for no charge?
  • Do you have to pay a deposit for the block?  If so, when is that refunded?
  • How often will they send you a list of who has reserved and who do you contact for this?
  • Do they offer shuttle service (if you need it for wedding)
  • Will they give you a comp room?
  • Do they have space you could use for a hospitality or getting ready room or breakfast (if you need)

Let me know if you need any other help – I book weddings and room blocks for a living ๐Ÿ™‚


Post # 6
1048 posts
Bumble bee
  • Wedding: March 2012

I was about to thank you for posting this, because it’s MEGA helpful, but then I saw Ray Ban’s ad post, and I think they stole your thunder.

Back on topic, THANKS, for posting, and these suggestions are MEGA helpful.

Post # 7
2600 posts
Sugar bee
  • Wedding: June 2011

Yeah… I just flagged it.  I feel like I’ve been doing that a LOT the last few days!

Post # 8
2691 posts
Sugar bee
  • Wedding: October 2015

@reginaphalange: It’s been EVERYWHERE and I’ve been flagging it every time I see it. Hopefully if enough Bees do this it will stop.

Post # 10
2600 posts
Sugar bee
  • Wedding: June 2011

@heather5743:   I forgot to include – if your block starts to run out, will they accept reservations for it as long as they have availability. ๐Ÿ™‚

Right after my post (and on a bunch of other threads) there was a ‘post’ from a user called rayban or something and it was a HUGE post with links to sunglasses and was super duper spammy.  I think with all the flagging they went through and deleted them all.  It was lame.  ๐Ÿ™‚

Post # 12
383 posts
Helper bee
  • Wedding: August 2012

Need to subscribe to this! Good info ๐Ÿ™‚

Post # 13
2947 posts
Sugar bee
  • Wedding: March 2012


“Are you going to be charged for any un-booked rooms in the block? (Don’t book anywhere that says yes, you don’t want to be liable for that.)”

Marriotts are notorious for this. Our club had to pay nearly $6000 for unbooked rooms when we held a conference a couple years ago. I’m not sure the same thing applies for wedding blocks but that incident makes me avoid Marriott to this very day (one of many reasons).

Post # 14
2657 posts
Sugar bee
  • Wedding: October 2012

Will subscribe to this! Helpful thread. Cause I had no idea either.

Post # 16
50 posts
Worker bee
  • Wedding: December 2012

Hi Heather 5723,

Here is a set of great questions you should be asking before you block rooms:


They have separated the questions into three categories:

  • Questions regarding the blocking of rooms (# of rooms etc..)
  • Questions regarding the contract (Attrition rates, cancellation policies..)
  • Questions regarding the amenities (Freebies….. What do you get for blocking rooms at their hotel?)

Each has a nice and helpful set of questions that worth printing out and taking with you.

The topic ‘questions to ask when blocking hotel rooms?’ is closed to new replies.

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