(Closed) Quick question….

posted 6 years ago in Reception
Post # 4
909 posts
Busy bee
  • Wedding: July 2013

make sure you find out about any hidden costs! ie: cake cutting fee, corking fee, rate for overtime. things like that

Post # 5
1729 posts
Bumble bee
  • Wedding: June 2013

This isn’t going to help you in a pinch, but if you have a kindle/ipad and can quickly download this book (the knot book of wedding lists), it’s been a life saver in planning. It tells you all the questions to ask when you’re interviewing different vendors (including venues).


Post # 6
543 posts
Busy bee
  • Wedding: June 2013

omg there are so many! I made a list of about 50 for my reception venue. I wish i had it typed up to send to you..

it depends a lot on the venue too, are you going to a banquet hall? somewhere not used for weddings often? outdoors? indoors? etc.

make sure they take care of garbage, clean up, ask if there are any additional fees if you go over time, maximum amount of guests,


ALSO make sure you ask if there are any “hidden fees” something they wont openly say, or isnt really in the contract but you get hit with it… just ask if there is anything else that costs anything that they havent mentioned or isnt in the contract. our venue had an additional 500$ security  fee that wasnt in the contract, so if we hadnt of asked and planned to pay it we would not have been able to afford it and would have lost our venue and deposit.


1. Is there a minimum guest count required in order to book facility? In addition, are there any minimum food/beverage $ amounts that must be spent?

2. Are there any required vendors that we must use? (Some facilities will require that you use a specific caterer, bakery, etc… and other facilities will suggest that you use certain vendors they are associated with; however, you are not obligated to)

3. If specific caterers & bakeries must be used, are there tasting sessions available? If an outside bakery can be used, do you provide cake cutting services?

4. What is required to reserve wedding date? Is there a written contract? When is final payment due? (Always be sure to sign a written contract before any money is exchanged)

5. How many hours can facility be rented for? Are there wedding reception packages available? What are the hourly fees if reception goes over allotted time?

6. Does the venue have all the necessary licenses & permits?

7. What types of dining options do they offer? Buffet, seated, stations, etc…? What are the different price per person $ amounts? Also, is gratuity and tax included in this amount? Are there any special prices for children?

8. Do they provide linens, tables, chairs, glassware, china, silverware, etc? If so, do they provide set-up/take-down of these items?

9. Is there sufficient parking for guests? do they have to pay to park?

10. Are there any music/noise restrictions? Is a DJ/Live Band permitted?

11. Do they provide a dance floor? If so, how many guests can it accommodate?

12. Are there any decorating restrictions?

13. If the venue has a hotel – is a bridal suite/room included with the package? Also, if our guests stay here – are there any discounts associated with their rooms?

14. When is our final headcount due?

15. What is the staff to guest ratio?


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