Post # 1
What do you consider to be a reasonable amount of money to spend on a hotel room when traveling for a wedding? Our wedding is in a pricey area, and my parents are concerned about hotel prices being a stretch for their relatives traveling from out of town. That said, my parents have little reference point for travel expenses. In the same vein, would you as a guest be taken aback if the suggested hotel location was too inexpensive (i.e., barebones, zero fanciness)?
Post # 3
Why not give your guests suggestions for hotels in different price ranges?
Post # 4
Make a list of hotels in a bunch of different price ranges, give them the choice of price
Post # 5
Yes, as PP’s have said, if the option is available, give two or three options of hotels. If it’s in the middle of nowhere and there’s no options, such is life. Really, it depends on your audience. I know for my FI’s friends and my young friends, I would not do ANYTHING above $100 a night, more like $50-70 if possible. But for people like my parents’ friends, I’m sure they’d be willing to pay two or three times that for the nicer place down the road if they decide to stay overnight
Post # 6
I think under $100 is fine. Anything over that would make me look for another hotel nearby. Do yome internet searching but also try to negotiate a room block. I was able to find the best rate via a RFP website I happened upon online. If you have Out of Town guests that need to stay more than one night and are also flying in, it really adds up quickly. I am attending a wedding next month and even with a $99 hotel rate, we will end up spending over $500 after tax on 4 nights of hotel alone. When we invest $1500 in 2 flights, we decided to stay a day after to enjoy the city a bit. If I was driving down and only staying for one night, I would prob. have less of an issue with hotel cost but still $150 would be my one night max before I start looking to expedia.com.
Post # 7
In many places, $100/night is just not going to happen. In DC, You can’t even get a Super 8 for $100. We picked an Embassy Suites for $179 (contracted group rate). We picked them because it was a good value: the chain does free breakfast and free happy hour for every guest, and we negotiated for free wi-fi. We are providing a shuttle to the wedding, so we’re telling people NOT to rent cars. The hotel is 2 blocks from the subway, 2 blocks from tour bus pickup, etc. And we could have gotten a lower rate in the suburbs, but then people would need rental cars and that negates any savings.
So no matter what your price point is, see how you can build value into it, and be realistic with pricing in terms of the area. A $100 hotel in DC and a $350 hotel in Orlando both suck, just for different reasons.
Post # 8
@fishbone: Not to threadjack — but which Embassy Suites did you contract with? (Downtown or Crystal City?) – and are they providing the shuttle for you??? We’re starting to look for hotels to block in DC too.. Gah.
@philodendron: Depending on the area, I’d expect to spend $150-200 for a hotel room per night. Generally if you shop around you can find those rates at decent hotels, provided you give your guests enough notice! I would also block at difference price points and get your guests determine what is approrpiate for their budgets.
Post # 9
@philodendron: I had the same issue – i put down two really close hotels on my accommodation map but also put a note to say there were plenty of other hotels in the area that are within walking distance and left it to my guests to make up their mind where they want to stay… I know allot of them are flying in from overseas and can’t spend much – so i sent them an email suggesting that family members could get together and hire a holiday house if they are staying for a week…
Post # 10
For the DC people, if your guests aren’t going to throw a hissy fit on what side of the river they are on, look at Rosslyn (some of mine have, with a ceremony in Georgetown, it was the closest option). I regularly book rooms there for about $100 and the Holiday Inn has free WiFi and parking.
To the OP, have you thought about not doing a block and recommend that people go through Kayak? That’s what we are doing because it turns out to be more affordable. I am recommending 3 hotels along the strip between my ceremony and reception. If people want to stay somewhere else, that is fine, but I didn’t want to be stuck with a contract for X rooms.
Post # 11
This was a benefit of our upstate location. There was lodging available for $100/night.
As a guest, I would be pretty happy if a hotel in a major city was under $200/night. In some cities — I live in the NYC area — even that is pushing it. It really depends on the location.
Post # 12
We were able to get a room block for $119/night. There are hotels closer to the reception (within walking distance) but they are $200++/night. So we are giving the guests option. Unfortunetly this is just an expensive area. I dont think I have ever paid less than $120/night for a hotel anywhere…except Vegas haha.
Post # 13
I’m in the same boat. The city our wedding is in is right the by beach so there are plenty of pricey 5-star resort options and I know for a fact some of our guests are going with those and making it a vacation. Nonetheless, on my wedsite, I included about 3 options, ranging from $120-$700/night so they can pick whether they want to just spend the night and attend just the wedding or if they want to make it a nice vacation and splurge.
Post # 14
@ElbieKay: Upstate NY I’m assuming? What was your venue? We’ve been searcing and they all are either meh or $95/ person
Post # 15
@philodendron: As others have said, you could pick 2 or 3 hotels at different price points to appease all guests. I’m in a relatively pricey area too, so we picked one more upscale hotel (where FH and I will be staying the night of the wedding) and then a more inexpensive hotel (still about $140ish a night).
If you’re in an expensive area, I think it’s understandable that the hotel prices will be more than 100 bucks a night. Just give guests several options and it should be fine.
Post # 16
Our wedding is at a super expensive hotel. We have a room block of 1/2 price rooms for our guests at $395/night. That is too much for most of our friends, so we also have a room block at the motel across the street for $195/night. If our guests can’t afford either of those options, we are advising them to pick a hotel away from the beach and plan to drive a rental car or take a cab.