(Closed) Reasonable prices for non all-inclusive destination for guests

posted 6 years ago in Destination Weddings
Post # 3
Member
606 posts
Busy bee
  • Wedding: October 2011

I’m a bit confused about your questions… you want to know what is acceptable cost wise?  Without knowing the location it’s hard.  For example, hotel prices in San Francisco are different than those in San Jose. Where is the wedding being held?

The only transportation I would suggest paying for is a shuttle to and from the venue.

I think you do need to do one pre-wedding event that you pay for, such as a welcome cocktail or something similar, but other than that I don’t think you need to pay for their food leading up to the wedding. A day after brunch is always nice, but certainly not necessary.  Furthermore, the most important thing is to organize an event for them to go to, not necessarily pay for it, so you could still do a welcome cocktail but not host it. 

I would set up some affordable activities and give them the option of joining. For example, wine tasting in Napa – you could help pay for the transportation (if you wanted – even that is not necessary), but they would pay for all tastings, etc.

I think it’s more about creating events and options for them, and less about you having to pay for it all. When I travel for a wedding I don’t expect the bride and groom to pay for everything.  I made the choice to attend the wedding, and with that comes certain expenses.  I also think out of country weddings are different than in country, even though most people may still have to travel.  If the couple lives in Florida, I don’t consider me traveling to Florida a destination wedding just because I happen to live in California.  It’s not her fault I don’t live there!

I’ve helped friends with stuff like this in the past so let me know if you need any help or ideas 🙂

Post # 5
Member
130 posts
Blushing bee
  • Wedding: October 2005

I agree with a lot of things that SerenaSF mentioned above.

A welcome cocktail or if it is in your budget, a welcome dinner, is always nice.  If you pick Napa, you would have a ton of delicious local wines to offer at it!

Most people will probably have a rental car if you pick SF/Napa or Lake Tahoe.  It is nice to set up a room block for guests at a reasonably priced hotel.  Then guests can call the hotel or go on-line and get the special room rate.  Welcome bags that include a local map and list of nearby activities is helpful and guests always appreciate some snacks and goodies in the bags too.  

If you end up picking Lake Tahoe, guests can enjoy taking a boat ride on the lake.  The M.S. Dixie does these.  Some people may want to golf or gamble.  Horseback riding is another option there too.  Good luck!

Post # 6
Member
4 posts
Wannabee
  • Wedding: September 2012

This is my first post on Wedding Bee and I’m in a similar situation! We have some friends in the area but all of the family (on both of our sides) are flying in from all over as well as close friends.

I want to book a hotel block for them (our wedding is in Napa – St. Helena Catholic Church and CIA Greystone) but after looking at several around the area on Kayak, etc. it looks like they are all pretty pricey…

Does anybody have any recommendations? (Sorry to hijack a bit).

Post # 7
Member
996 posts
Busy bee
  • Wedding: August 2012

@Ashy731:  Wouldn’t people want to book their own hotels? They should be the ones deciding how  much they are comfortable with–or are you going to be booking and paying for the rooms yourself? If that were the case, come up with a reasonable amount that you will pay and if they want to stay at a more upscale place they can make up the difference

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