- 7 years ago
- Wedding: August 2012
I just started working on initial inquiries to venues for ceremony/reception venues… I thought I’d share the letter I’ve been using to email the inital request, as I’ve been getting good responses from it (better than the first few “Hi! Can you tell me your pricing?” emails! ) I know that I was really struggling to format a professional sounding request. I wanted people to take me seriously and not just think “awesome, another bride to deal with…” Also, I feel like it’s a job interview in a way for the person who responds! I turned down two places immediatly because their response was flat and cold. I bet that would be the kind of treatment we got while planning!
Anyway… here is what I’ve been sending out! I hope it is helpful for others to use:
Hello! I am newly engaged and just starting my search for a great wedding reception and/or ceremony site!
Do you have dates for ________ available (we are open to both Friday and Saturday events)? If so, can you outline any costs and fees that would be a part of renting your facility for our wedding reception? What is included in your rental fee? Do you provide chairs, chair covers, decorations, linens, plates/silverware?
Do you have a food/beverage minimum?
What is your maximum capacity (we are looking at about 200 people).
Do you allow an onsite ceremony? Is there an additional fee for this? Do you have a place for the wedding parties to get ready?
What is your alcohol policy and what does it cost to host your bar? Can you provide me with basic bar set up costs? Is your bar cash only, or do you accept credit cards? If you do not accept credit cards, is there an ATM on site that the guests could utilize?
Do you require a specific caterer? How much to tastings cost and what is the average price of a plated meal? Can you provide me with a menu? Would we be able to make minor changes to any menu item to fit our tastes?
Do you have an onsite coordinator we would be working with? Is this included in your rental fee or is this an additional fee?
Are there any rules about when events must end? Do you allow us to provide some decorations to fit our color scheme and tastes?
What sort of restrictions do you have for your venue?
What is your payment schedule (what do you require for a deposit, when is the full payment due)? Are there any service fees that apply?
Thank you so much for your time!