(Closed) reception- budget friendly… need advice

posted 6 years ago in Reception
Post # 3
Member
4125 posts
Honey bee
  • Wedding: September 2018

I would worry about the number of sandwiches for that many people.  What has the caterer said?

Personally I prefer savory to sweet so would maybe have one piece of cake or a cupcake. If I only got one sandwich, and maybe some fruit, I’d be starving.  What are you putting on your invites?  I think you need to make it clear that it will just be cake and punch. The moment you mention finger food I’d expect a little more.

Also, how long is the wedding?  If it’s only a few hours then I guess it’ll be fine so long as you make it clear that guests need to eat beforehand.  Sadly, t only takes a few greedy people to take 5/4 sandwiches and then other guests would be left without, so I would suggest having servers.

I think the range is brilliant though. And the cakes sounds fab.  Would just worry about the quantity.

Post # 5
Member
292 posts
Helper bee
  • Wedding: August 2013

that sounds lovely! if you have a wedding website, it might be helpful to include somewhere that people should eat dinner before. and when will you eat? be sure to plan for that as well… i dont think you would want to go out to dinner before your ceremony, so maybe ask if your caterer can whip up something simple for you and your man (and possibly your bridal party if they will be busy prior to the ceremony as well) to eat at some point. one thing you might want to think about is that cake and punch receptions are normally in the afternoon. because your ceremony/reception fall in the normal dinner hours, people may still be a little confused.

Post # 6
Member
1252 posts
Bumble bee
  • Wedding: November 2011

@twiny2005:  I think you should consider changing the time.   Your guests will not have time to eat beforehand considering they have to get ready and drive to your venue, and most people arrive 1/2 an hour early to wedding.  They’d have to eat dinner around 4pm – on a Friday at work, that just won’t work.  I think for a 6pm wedding on a Friday you probably need to serve dinner to your guests in some form.  If your wedding was later I think cake and punch could work, but people will need enough time to get home from work, eat, freshen up, and get to your venue, so for me that would be 7:30 or 8pm.

I also agree with the PP that you should offer more of the savory food and less of the cupcakes as I think most people would prefer a sandwich to a second cupcake.  I’d also save the money on servers and put it toward more food instead! Feeding your guests is more important than serving them.

Post # 7
Member
1361 posts
Bumble bee
  • Wedding: September 2012

I think you need more non-sweets.  I personally don’t like sweet food and you really only have cheese and veggies for like 45 people.  I know there are sandwiches too, but I still think you need more.

Post # 8
Member
2775 posts
Sugar bee
  • Wedding: April 2010

@reebee:  This.  A 6pm wedding on a Friday night means you are going to hit everyone’s dinner hour, and it is not reasonable to expect people to eat dinner at 4:00 (even if they won’t be at work, nobody is going to be hungry for dinner that early).  Can you move this to a Saturday or Sunday afternoon?  Like from 1 – 4 or 2 – 5?

There’s nothing wrong with a cake/punch/finger food reception if you avoid mealtimes.  It works best in the mid-afternoon.  If you avoid mealtimes and clearly state on your invitations “cake and punch” or “light refreshments” to follow, it is guests’ own fault if they show up starving.

Post # 9
Member
1723 posts
Bumble bee
  • Wedding: June 2012

I feel like I just written this post myself ๐Ÿ™‚ We are also doing a cake and punch reception for 100 guests.. Super simple and easy and fits our budget for now. I think having it around 8 pm would be a better idea since people usually would expect dinner at a wedding, so this allows them to eat dinner at home or wherever and come to our wedding for dessert. Were serving Cheesecake wedding cake, A fruit bar, Shrimp cocktail, [ only 100 though – 1 for each ] Maybe another appetizer or two, candy buffet, and a dessert table that has red velvet cake, another type of cake, two- 3 different types of pie as well — and MAYBE a punch table that serves different types of punch as well as Tea and coffee.

 

Post # 12
Member
1723 posts
Bumble bee
  • Wedding: June 2012

@twiny2005:  Were also having ours in the local Mosque and help Thankfully comes with it. 300 bucks is fine for appetizers– I would suggest doing appetizers– so like you said sandwhiches, and if you can add one more appetizer like maybe Veggetable skewers with Onion dip that would be a good idea.. ?

 

Post # 13
Member
1252 posts
Bumble bee
  • Wedding: November 2011

@twiny2005:  Unless you do your photos beforehand it is going to be dark because the sun sets around 6pm in late October.  I still think 7pm is too early to not offer dinner, 8pm would be ideal for this type of reception on a Friday.  Don’t add any more desserts, you’ve already got more than enough cupcakes, use that money for more fruit and cheese trays. 

Post # 14
Member
261 posts
Helper bee
  • Wedding: April 2013

If it’s at a church, can’t you just make your own platters of veggies/fruit and even sandwiches for much cheaper than getting it catered?  I would just get veggie and fruit in bulk at costco and cut it up (you could even do it the day before).

Another idea is doing a “light breakfast for dinner” and do fruit, toast, yogurt and oatmeal bar.  Yogurt and oatmeal is cheap and you can just do a bunch of toppings.  Just an idea.  I knew a couple who LOVED breakfast foods and did served breakfast at the wedding for dinner (granted it was heavy breakfast foods like omlets/scrambles and such)

Post # 15
Member
4150 posts
Honey bee
  • Wedding: November 1999

@twiny2005:   Like PPs said, I think if you do it on a Friday night, you need to move it to 8pm or later for people not to expect dinner.  And yes, your pictures will be in the dark in October at that time unless you do them beforehand.  

Could you make this a Sunday afternoon reception instead? It sounds like that might be more fitting.

Post # 16
Member
2775 posts
Sugar bee
  • Wedding: April 2010

@twiny2005:  7 PM is still too early to not serve dinner.  If you can’t change the date/time to a weekend afternoon, I agree with PPs thst you should push it back to 8 PM.

Yes, if you want outdoor photos it will be dark, but something’s gotta give here.  Can you have a first look and do photos earlier in the day?

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