(Closed) Reception Budget Percentage of Total Budget

posted 3 years ago in Reception
Post # 2
Member
2520 posts
Sugar bee

We had 300 people at our wedding and the reception ie food and drinks was approximately $60K.  Our wedding cost roughly $130K.

We also paid for everything ourselves.

 

Post # 3
Member
2588 posts
Sugar bee
  • Wedding: May 2017

I worked backwards to find my max venue budget. I added up my base price for how much I would need for all the “extras” dress, accessories, dj, officiant, marriage license, rings, tux, photogs and an emergency 5% of total budget set aside. This came out to roughly 40% of our budget, which left the other 60% to a ceremony and reception venue and food plus necessary cutlery and the like. All including tax and services. 

Post # 4
Member
318 posts
Helper bee
  • Wedding: October 2017

I think our venue costs all in are about 60% of the total budget (it was £3k for the ceremony, reception room booking and the food and drink package), i agree with the above bee working out how much the necessary costs are first then see what you have left over in the budget (although we did cut a couple of things down once we’d chosen our venue but only because we’d decided to add an extra 10 guests).  

Post # 5
Member
67 posts
Worker bee

If the budget cant change, your number might have too.. Its usually one of the other.. Our wedding is costing $43000 and the reception is sitting around $18000 for 130 guest, so around 40% of the budget! Roughly $140 per person including canapes, drinks and food!

Post # 6
Member
2714 posts
Sugar bee
  • Wedding: May 2015 - St Peter\'s Church, East Maitland, and Bella Vista, Newcastle

Reception cost was just over 50% for us – $100pp with 75 people attending.  We spent $14k or thereabouts in total.

Post # 7
Member
2146 posts
Buzzing bee
  • Wedding: July 2017

about 7/10ths (or 70%) of the budget approx.

Post # 8
Member
1581 posts
Bumble bee
  • Wedding: May 2017 - Ocean front

KiwiDerbyBride :  hi there!

We are also having the wedding of about 75 of our nearest and dearest. As I was putting together a cost per person (we are spending about the same as you abt 15k) thats wout including all attire, rings, honeymoon etc)  but I wonder what you included in the pp cost….decor, entertainment etc. or just the cost of the venue along with the food and drink?

 

Post # 9
Member
1581 posts
Bumble bee
  • Wedding: May 2017 - Ocean front

alexandramichelle :  I decided that we weren’t going to go broke or compromise the quality to invite 100’s of ppl rather we decided to invite only our nearest and dearest  (if i invited 300 ppl without a doubt there would be lots of people there I haven’t seen in years or possibly don’t even know!?) Lol

Then again we luckily both have small families so that helps…..you need to decide if you want to provide top-notch food and drinks and overall experience to your guests wins over having a larger number of people, and having to settle for lesser or cut corner fit your budget?

Good luck bee! :+)

Post # 10
Member
6291 posts
Bee Keeper
  • Wedding: August 2014

Our food and drink costs were about 40% of the budget. If you count the venue hire fees and music as also part of the reception budget this rises to about 55%. 

Post # 11
Member
2064 posts
Buzzing bee
  • Wedding: February 2016

If you include our honeymoon and rings in the overall budget, then our reception including food, a drinks package, DJ and centrepieces was roughly a third of our overall budget. If you don’t include the honeymoon and rings it was about half the overall budget.

Post # 12
Member
87 posts
Worker bee
  • Wedding: October 2027

I have also heard the 50% of your budget suggestion and I’m here to make you feel better. Ours will be way over that- probably about 75% of our total budget. We live in a major city where venues are just outrageously expensive and it doesn’t make sense to travel to where it is cheaper because both our families and all our friends live here already. Our venue just for the basics is going to run us about 33k for 200 guests. Hoping we can stay under 45 total when all is said and done. Most other items (dress, rings, etc.) that go into your budget are not going to cost double that of someone who is spending less on a venue. E.g if someone spends 15k on their venue, all the “extras” might cost another 15  (venue=50% of their budget) but if you spend 30k on a venue, the “extras” are still going to run you about 15k for a total of 45k. Just because you spend 30 on the venue doesn’t mean you will spend 60 total. The photographer won’t suddenly become way more expensive just because your venue is. 

Post # 13
Member
1731 posts
Bumble bee
  • Wedding: October 2017

Venue will be $40,000-$43,000. Budget is $60,000. So more than 50%.

Post # 14
Member
1378 posts
Bumble bee

We have 106 coming, the ceremony+reception+catering+ rentals + gratuity etc was $22,000.

Everything else (flowers, dress, decor, planner, photographer, transportation etc) gets us right up to $50,000 including 2/3rds of our honeymoon cost.

Post # 15
Member
1158 posts
Bumble bee
  • Wedding: October 2016

Ours is more than half *eeek* 

Reception alone (which is just use of venue, food for cocktail hour/dinner, and open bar plus taxes/gratuities) will be around 18,000. Grand total is looking somewhere around 33,000 (not including honeymoon or engagement ring). 

This is for an invited 125 guests. 

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