(Closed) Reception Invite wording when it doesn’t immediately follow the ceremony

posted 9 years ago in Paper
Post # 6
Member
14 posts
Newbee
  • Wedding: June 2009

I had a similar problem (my ceremony is at 3, cocktail hour starts at 6, dinner at 7) and this is what my very wise invitations vendor suggested:

I am doing a separate "Reception" card, and also a greeting line at the cocktail hour. She said NOT to put "Cocktails at 6, dinner at 7" because people may feel like skipping the cocktail hour then, and just show up for the dinner, or come in late.

 I agree with Calioteach’s suggestion of stating "Reception at 5 oclock in the evening". This is all we put on the reception card:

 [attachment=147585,7733]

Post # 7
Member
60 posts
Worker bee
  • Wedding: August 2009

We’re also getting married at 1:30 with the reception starting at 4:30 – we moved it from 5 because we didn’t want people to have to hang around forever. What are you "doing" with your guests in the interim? Are you suggesting they do anything with all the extra time? I worry that guests will be bored so we’re building in a little afternoon ice cream to tid people over, keep people entertained and delay the reception to a reasonable hour. Any excuse to serve Ben & Jerry’s

Post # 8
Member
2004 posts
Buzzing bee
  • Wedding: November 2008

I would go for the simpler invitation wording that just says "Reception at 5 o’clock." I think the hour-long buffer between cocktail hour and the dinner start time is enough that most people will be there by then. If you are asking guests for their menu choices, they probably will get the idea that it’s not a buffet. Do you have a wedding website? If you do, I would put a reminder that it is a seated dinner on the website and that dinner starts at 6.

But my biggest suggestion is to talk with your venue about what to do about late-comers. No matter what you do there will always be someone who shows up late. Do what you can to get everyone there on time but have a back-up plan too for your own peace of mind. Then leave it in the venue’s hands and don’t worry about it anymore! Good luck!

Post # 9
Member
2292 posts
Buzzing bee
  • Wedding: July 2008

You can certainly call out the time for dinner separately from the start of the cocktail hour, but I agree that this will tend to convince people that they can show up anytime during the first hour, and will not be conducive to having everyone in their seats at 6:00.  If you simply say that the reception is at 5:00, people should show up well before 6:00.  I don’t really think that you need to provide a timeline – although it is nice to let people know if there will be dancing, as it may affect their choice of shoes, in particular.

I agree with chelseamorning that you do need to figure out with your caterer how you can make some provision, if possible, for people who might show up a little late for dinner.  As the hostess, it is always your obligation to try to take care of your guests, even if they have the bad fortune or bad manners to be tardy.  Someone who ends up seated late might miss out on the earlier courses, but should be served along with everyone else from the time they sit down.  Since you will have paid for however many guests you planned on showing up, your caterer should have their entree available even if they miss out on the salad.

Post # 11
Member
1 posts
Wannabee

hey

love the ice cream idea!! ust wondering how you are incorporating the ice cream and how you are serving it etc….love the idea any tips how to use it??

Post # 9
Member
1 posts
Wannabee
  • Wedding: December 1969

What font did you use for your “Eat, Drink and Be Merry” reception card? I love it and cant find one like it!

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