Post # 1
- Wedding: March 2016 - Sand Key Park- Clearwater Beach Elopement
My fiance and I are looking into reception venues, and while we did find one, we (actually I am concerned, my fiance doesn’t think it’s a problem) are concerned that the venue we have looked at may be far too small when tables are added. It says it holds up to 48, but with tables for everything, I am now very concerned that there will not be enough room for everyone and everything. So I found another location, much closer to where our ceremony will be held, and it’s relatively cheap and definitely within our budget- a pavilion for up to 50 guests. This would work for us, as we plan on having no more than 50 people there, including ourselves. The only issue with this is, who will set up? I would do it myself, as a perfectionist, I want everything to look exactly the way I imagine it to look. However, the morning of I want to be relaxing with my girls, including my mom and Mother-In-Law to be. Plus, I don’t want any of that stuff to be left alone, obviously. We can’t afford a day of coordinator. All the ones I’ve seen in the area are far out of our budget. Indoor would be ideal, and there would be time to set up beforehand and could be locked while nobody is there and left alone, but the pavilion is the cheapest option, plus it fits all of our guests. I am so confused and have no idea what to do right now. But for that, someone would have to be there with our stuff. Any suggestions on what we should do?
Post # 2
I would talk to the first venue and I am sure they will be able to placate some of your concerns/fears.
If you go with the second venue then you will need to hire probably a DOC to help with setup. I know you say that you can’t afford one, but I would make room in your budget.
But before you rule out the first venue, ask questions and get some clarity on what you are nervous about.
Post # 3
I agree with PP. See what your first venue is able to do. If it’s not possible, look at a DOC. There’s some who are just starting out, and can be reasonably priced. If you’re only using them for day of, I’ve seen them as low as $300-$500. Make the room in your budget… it will drive you crazy to have to set up all by yourself.
Or, ask family.
Post # 4
1. Ask the first venue to demonstrate how they would seat 48 people. There are also interactive tools on the net where you can enter the dimensions of your room and do a seating plan.
2. If you go with the pavilion, you cold hire a couple of college or high school students to do the setup and stay at the pavilion until you and your guests arrive. If you have everything organized for them, and pictures for them to follow, I am sure they can handle it.
Post # 5
I would ask your first venue how they can fit in that amount of people. If they say they can, it would be nice to see that. It’s a tough one with the pavilion. I would see if there are any friends that could help you out? That’s really the only way to go. The nice thing about having it inside is that sometimes you can get in the day before and set-up (that’s what I did). Good luck!
Post # 6
A thought (and what we are doing) is to see if you have any friends that aren’t bridesmaids, or relatives you can trust, that can take on that “day of coordinator” role. Someone who would love to be involved in your wedding, but isn’t already a part of your bridal party.
Second thought, is what mrsblueeyes suggested, a lot of places will let you go in the night before.
Post # 7
We were looking at a pavilion originally and changed to a place we could set up the night before and didn’t have to clean to the following day.
The pavilion we would have had to move tables and rent tablecloths, dishes, silverware, etc. It seemed like it would have been a really big hassle and I didn’t really have anyone to do the setup without me.
Will your first place have enough space for a dance floor? Could you just move your sweetheart table or head table when it is time to dance?