(Closed) Reception Venue Contracts

posted 10 years ago in Reception
Post # 3
18 posts

Absolutely ensure that there will be no unexpected price increase.  My reception contract had the same language and I told them to guarantee the price they quoted me and to put that guarantee in the contract.  You do not want to be responsible for paying more later on when you have no choice!

If you have any more questions, you can message me. 



Post # 4
813 posts
Busy bee
  • Wedding: May 2018

I agree- you should definitely lock in a price before you sign the contract & your vendor should agree to this. Who wants to sign a contract on "unknown" prices. Plus, it seems like people are increasing prices all over the place now. I understand that the economy has affected some things, but I would be extremely hesitant to sign on the dotted line with "unknown" final prices. 

I would simply write in exactly what you want from them.

I didn’t have this particular case, but I did add something to my contract about them returning money if the venue because unavailable due to hurricanes, and they were fine with it. 

Post # 5
398 posts
Helper bee
  • Wedding: February 2009

I am not sure I would sign the contract as is, but I see that your wedding is more than 15 months away still (ack).  I am sure the vendor will likely not be comfortable signing off on a solid price yet either, particularly with the wild economy which has lead to inflation of food prices!

When booking our reception vendor we had a similar clause.  We had 3 payment dates.  The initial deposit, a payment 3 or 4 months out and a final payment the week before.  We put in a clause that the final cost of food will be set prior to our second payment and will hold through the wedding (although it never changed in the 8 months).  You might want to add a stipulation like that or making some number of months in advance.

If that doesn’t work for you write in what you do want from them, i.e. Prices reflected on the contract are guranteed through (insert date of wedding).  Just make sure that there is no other way that they can gauge the prices, say in the form of a service charge, alchohol charges etc.  The vendor won’t be losing money on your wedding if the prices of food does go up, they will make it up somehow.

I would start with exactly what you want and if that doesn’t work then keep talking about it, that is exactly what contracts are for.

Good Luck!

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