Post # 1
Hey Everyone.. wondering if anyone made changes to their venue contracts?
I have read the proposed contract and I wanted to make a change to the price guarantee. They are saying my "quote is subject to a proportionate increase to meet increased cost of food, beverages, and other costs of operation existing at the time of performance by reason of increases in present commodity prices, labor costs, taxes or current values."
Has anyone changed their contracts to ensure the venue cannot change price per person as the date gets closer? I mean I know that with a wedding date more than a year out anything can happen but what is the point of negotiating a price now and budgeting if they can increase the price on you?
Anyone with knowledge about this and knowledge about how I can re-word the contract to guarantee price or limit percentage of increase (if any) I would greatly appreciate your input. Shouldn’t they have to provide me proof of increased costs?
I have a few other points in the contract I need to tackle too but i’ll start with this.
Post # 3
Absolutely ensure that there will be no unexpected price increase. My reception contract had the same language and I told them to guarantee the price they quoted me and to put that guarantee in the contract. You do not want to be responsible for paying more later on when you have no choice!
If you have any more questions, you can message me.
Post # 4
I agree- you should definitely lock in a price before you sign the contract & your vendor should agree to this. Who wants to sign a contract on "unknown" prices. Plus, it seems like people are increasing prices all over the place now. I understand that the economy has affected some things, but I would be extremely hesitant to sign on the dotted line with "unknown" final prices.
I would simply write in exactly what you want from them.
I didn’t have this particular case, but I did add something to my contract about them returning money if the venue because unavailable due to hurricanes, and they were fine with it.
Post # 5
I am not sure I would sign the contract as is, but I see that your wedding is more than 15 months away still (ack). I am sure the vendor will likely not be comfortable signing off on a solid price yet either, particularly with the wild economy which has lead to inflation of food prices!
When booking our reception vendor we had a similar clause. We had 3 payment dates. The initial deposit, a payment 3 or 4 months out and a final payment the week before. We put in a clause that the final cost of food will be set prior to our second payment and will hold through the wedding (although it never changed in the 8 months). You might want to add a stipulation like that or making some number of months in advance.
If that doesn’t work for you write in what you do want from them, i.e. Prices reflected on the contract are guranteed through (insert date of wedding). Just make sure that there is no other way that they can gauge the prices, say in the form of a service charge, alchohol charges etc. The vendor won’t be losing money on your wedding if the prices of food does go up, they will make it up somehow.
I would start with exactly what you want and if that doesn’t work then keep talking about it, that is exactly what contracts are for.
Post # 6
Thanks for the advice.
I have gone through the contract and made quite a few proposed changes. The biggest is the guaranteed price. I also added a line which might make them a little more comfortable where we can make changes or substitutions to the menu that are affected by an increase in cost of 5% or more only with written consent of Client (me and FI). This way they have to approach us about it, we know way in advance and can still fix the situation. So, if Prime rib goes way up in price we can substitute with a different type of beef.
I also made adjustments to the dates in which the deposits are due and what the deposit amount is based upon. I included everything in the contract we discussed, included the fruit display she threw in for cocktail hr, amount of time for other vendors to set up, cost of linens above and beyond what is offered by venue.
I realized their contract was much more vague than I anticipated and open for interpretation. I think once I have booked they will think about re-writing their contract for the future. I will say that they are extremly flexible and very good with email correspondence and getting back to me with answers to all my questions.
Any other advice is welcomed!!