(Closed) Rental Prices are Killing Me!

posted 8 years ago in Reception
Post # 3
75 posts
Worker bee

Maybe go vintage? It would require hunting down a bunch of glassware to mix and match, but at least you could re-sell? Just a thought. Or try to pair up with someone else getting married at your venue (or close-by) who would be willing to share cost of what you buy (as opposed to renting).

Post # 4
6572 posts
Bee Keeper
  • Wedding: February 2010

no suggestions, just wanted to say i’m feeling your pain! we have a small venue and they don’t have tables/chairs/dishes, etc so we have to rent EVERYTHING. it adds up quick!

Post # 5
331 posts
Helper bee
  • Wedding: July 2010

I’m in much the same boat as you. We’re renting dinner plates, but buying the following:

linens: making some (90″ unhemmed squares for 5′ round tables), and the rest came from linentablecloth.com (google for coupon codes)

napkins: I was ok with paper but mom wanted cloth–these are from cvlinens.com (hemmed edges)

The quality on both of the above is pretty good. The fabric is a little cheaper–it looks nice but does feel a little nylon-ish. I’m still happy with them, and plan to resell after the wedding to make some money back.

silverware: we may rent, or buy from sam’s club. The stuff from sam’s club is cheaper, but my mom doesn’t think it’s nice enough (its standard cafeteria stuff, and I’d roll it in the napkin, so i think it’s fine). we’re also just doing knife and fork since thats all thats actually needed.

cake/appetizer plates/napkins/forks: all disposable here, clear plates and forks

bar glasses: again, disposable, but nicer looking clear ones. wine glasses will be the short, squat 9 oz tumblers rather than stemware

water glasses on tables: boxes of 12 pint glasses are 6.97 at walmart–we’re doing that and will then have spare glasses for us, parents, siblings, etc. to use at home. here, the cost was about the same as renting, but we don’t have to worry about washing and returning, and we can use them later.


I also found rental prices varied alot. I did alot of internet searching and made spreadsheets to compare prices. The tent, tables, and chairs are cheapest from a company that didn’t have online prices, so it can be worth calling too!


Post # 6
333 posts
Helper bee
  • Wedding: June 2010

Definitely check around with various vendors and rental companies.  Call saying that you are looking for these items for an event (leave wedding out).  We have 4 within 1.5 hours and by calling around saved 200 on our tent rental set up fee by doing this.  Do you have a contact at your venue?  Sometimes companies will offer special discounts for companies as well.

Post # 7
5921 posts
Bee Keeper
  • Wedding: December 2010

I can relate. The price of rentals was the reason we turned down our dream venue, and settled on one that included all of the above.

Post # 8
6661 posts
Bee Keeper
  • Wedding: May 2010

I hear you – we are using a venue that provides everything and decorating what is ‘stock’. I looked into rental prices just to see what it would cost to change everything around and get crazy, and it was almost the same as buying them new. I was like, f-that! I’m using the high ivory damask provided by my venue which also has beautiful chairs and place settings.

Post # 10
1313 posts
Bumble bee

What is  your venue like?

I am having a down-home, rustic, vintage-y wedding and I can give you a lot of tips if your “theme” or feeling is similar!!


Post # 11
12 posts
  • Wedding: September 2010

A couple suggestions as we are also getting married at a venue that only provides the tables:

Dishes, garage sales!!!!!! Thats right send out the troops to find you dish sets just specify the color also try Craigs List, usually people sell full sets for like a buck, my sister did this for her wedding at a vineyard in CA and the tables were beautiful…do one for each table and then donate them to the salvation army!

We are using hay bales for seating at our outdoor ceremony, vermont, oct. it is cold, call around see what you can do think out of the box!  A cheap sheet over hay bales with pretty flowers…absolutely charming and warm!

Pilfer!  My latest e-mail to my great friends…WHO HAS WHITE CHRISTMAS LIGHTS, we will be decorating with them and hey, why not collect what we can!

Is there a large city near by?  Can you handle some of the rentals by yourself and get a U-Haul to bring them up?  Chairs, tables, linens, heaters, etc will be so much cheaper in a larger market.  Are you willing to just provide the rentals, talk to your venue about what help they will offer in terms of set up and break down!  We are renting heaters, chairs (for reception) and linens in New York and trucking them up to VT.  The cost savings for dealing within a major metro area…almost 35% less.

Well thats about the best I can do right now!  Hang in there, and good luck!





Post # 12
190 posts
Blushing bee
  • Wedding: October 2010

Depending on how formal your wedding is, you might want to check out http://www.smartyhadaparty.com They have some elegant disposable dishes (even if “elegant” and “disposable” may seem like an oxymoron at first!)



Post # 13
838 posts
Busy bee
  • Wedding: September 2010

Are you looking into one company for everything? because the total cost does seem like a big number but you have to look at all the stuff your getting and compare to other rental companies.

Post # 14
3316 posts
Sugar bee
  • Wedding: October 2009

I refused to rent anything except the venue for our wedding!  We bought uplighting, paper lanterns and lights to go in them, tablecloths, napkins, chair covers, plates, forks, spoons, coffee mugs, and glasses.  At this point, we have sold most of what we bought, so the cost was much smaller than renting.  You might want to check my bio, which has the suppliers we used.

Post # 15
1408 posts
Bumble bee
  • Wedding: September 2010

wholesalepartyplates.com/store <—i bought our app, dessert, and dinner plates here for super cheap! They shipped very quickly and everything is very nice looking. The white square plates I ordered were thinned then I expected, but I broke them out for our New Year’s Eve party and everyone loved them AND they survuved the dishwasher, drunk people, wine spills, etc. I’m a fan! I plan to resell after my wedding.

As someone posted the other day- http://www.dollartree.com has awesome deals on glassware, candles, decor, etc.

I like Sam’s Club’s cheap silverware. Sure its not the fanciest in the universe, but its real, can be cleaned, and resold to another bride on a budget. Sam’s Club is also good for cakes, cupcakes, and pies, alcohol, and flowers (i think you can pre-order and pick them up 1-3 days ahead of time, to DIY your flowers.)

Also, http://www.orientaltrading.com has lots of great things for decor, favors, etc.

Haunt good will/salvation army/thirft shops for plates, silverware, glassware, decor, fake flowers, table linens, etc.

Post # 16
24 posts
  • Wedding: April 2010

I went to a really nice backyard wedding that used all kinds of recycled glass jars for drinks – jam jars, mustard jars…one guy figured out he was drinking out of a Hellman’s mayo jar which was exactly the same size as a beer mug!  It was really fun and no one’s glasses got mixed up because they all looked different.  It must have been a pain in the ass to save all the jars and wash them out but it was a really fun idea.  They used the jars for vases on the tables as well.

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