Post # 1
We just received a Save the Date for a couple that we are friends with- Fiance is a groomsman in their wedding.
I was surprised to find a reply card included.
The card stated that for out of town guests, a reply was appreciated, and that an official RSVP would be included with the formal invitation. It then asked how many guests would be attending and if the guests would need help with hotel accommodations.
I have never seen this with a Save the Date before, but the more I think about it, the more sense it makes- you get a rough estimate of how many people might actually come, and you know how many hotel rooms to block out.
Has anybody else seen this before? Do you think it’s a good idea, or an unnessecary extra expense (extra paper and postage)?
Post # 3
I actually like the idea. I have alot of family coming in from all over the country and I am sure they would have found this helpful. I wouldn’t do it for all of the STD’s but with the Out of Town guest, great idea.
Post # 4
@tksjewelry: I agree. The only odd thing, though, is that I hadn’t really considered us “out of town” (we only live about an hour away and drive down there ALL the time) and Fiance is in the wedding, so they know we’re coming!
I just figured that if anybody could have been skipped, wouldn’t it have been us?
Either way, I agree with you, it is a good idea… surprised me, but it might be one of those ideas that Fiance and I steal 🙂
Post # 5
Hmm…well a few people thought our save the date was our invitation and said they “would totally be coming!” (these are people who live in another state) when they received the STD in july. we are just under 3 months now and our invites are going out in about 3 weeks. several people who said they were FOR SURE coming have bailed saying they can’t afford it, plans changed, blah blah blah.
I think it’s a decent idea, but I think it’s really really hard to get an accurate count. Maybe a reply card that said ‘send this back when you actually make plane reservations” would be more accurate 🙂
Post # 6
@blondeeebuckeye: Hahaha! Wouldn’t it be funny if someone actually put that on a reply card!?
Post # 7
I don’t think it’s rude or against etiquette or anything, but I would be worried about the accuracy of the headcount. We’re about to send out save the dates for our wedding in June that many of our potential guests would have to travel to attend, but I know of quite a few people on that list who are waiting to see if they can get the time off work, can afford it, etc., so I think sticking with just the RSVP card in the actual invitation would still be the best bet.
Post # 8
I think it’s a great idea. I’d love to get an estimate months in advance, but I’d be worried it wouldn’t be accurate at all. Plus, if you don’t get a response, are you going to call them like you would for the regular RSVP?
Post # 9
@tinylittlebird: um, there are a few people i plan on “harrassing” to make SURE they have actually made plane reservations before i give our venue the final count. they are people i know from college who are completely irresponsible (i love them, but OMG they are flaky) and have told me in the past they are going to do things and then never show up the day of (two of them didn’t show up to another friends wedding after RSVPing yes).
Post # 10
@brideatbeach: I can see what you’re saying, but I don’t think that this headcount is intended to be a “set in stone” sort of thing. I think it’s meant to be an estimate.
Here are the places where I am seeing that it could be a benefit to us.
1. Hotel: The hotel that Fiance and I plan to use in our town offers reduced rates if we block out certain numbers of rooms. Having an idea of approx. how many to block out and for whom would be helpful, and would allow us to do so further in advance.
If we waited, then guests who wanted to be included to get the reduced rate might not be able to, especially if they wait to reply to the actual invitation until the last minute.
2. Estimating Catering costs: Our caterer takes the final head count the day before the wedding. However, the couple (or persons paying) have to estimate costs the whole way in order to have enough money to pay said caterer. If we had a “first wave” headcount, even though some people might decide to decline to the “official” RSVP, it would at least give the couple a better idea of how much they should expect to budget.
Post # 11
@MissCasey: I don’t think the point was necessarily to be exactly accurate, but more to get a rough idea, particularly for hotel reservations. Lots of hotels give reduced rates if you reserve blocks of rooms over a certain number, but you have to do it far enough in advance that they won’t all be taken, especially for a June wedding (they are getting married a few weeks before us)
For me, I’m thinking that this is an even better idea now because there is only really 1 nice hotel in our area (which we plan to use) and our wedding is on a Friday, and I already know a girl personally who is getting married the Saturday after us (in fact, our venue has at least 2 weddings going on the day after ours).
Because of our wedding being on a Friday, and the fact that our wedding is in peak wedding season, we will likely need to block out hotel rooms for Thursday and Friday night for some guests. So knowing who we need to do that for soon would be nice.
Also, if someone didn’t reply, I don’t think that I would call them to ask- it’s just an estimate, and it’s for their benefit. If they didn’t reply, I would assume that they were coming for estimate purposes until given reason to believe otherwise.
Post # 12
I think that is a great idea to start to get rough numbers. Most people will be traveling 5+ hours and it would be nice to know well in advance if they would like a room from a block that we reserve.