Post # 1
Our wedding is basically a destination event for everyone but us. As a restult we’re expecting around 150 folks to be in need of hotel rooms. Luckily, we’re in an area covered in hotels and there are 3 major chain locations within .3 miles of the reception venue. They’re all relatively close in price, too.
My question: How many hotels should I reserve at? On top of that, how many rooms per hotel should I block? Most of the guests will be couples.
Post # 3
See if any of the hotels do something special for you… like if you get 50 rooms at one place, will you get special treatment? Free room? Anything else? If you do, try to get everyone at one place. It’s your special day, so you get all the cool stuff!
Post # 4
@ArtDecoDC: I am getting married in Arlington and was so happy I asked around before doing blocks. Here is what I found: 1) Most hotel block rates are more than what you can get directly. It was cheaper for my guests not to do a block. 2) DC on the weekends= glut of hotels. There is no worry that the hotel will book up, so there may not need to be a room block. 3) Everyone knows someone in DC. It is crazy where people will stay/who they will stay with. 4) If you do a room block people expect transportation and a brunch.
We ended up not doing a room block and our guests are thrilled. I am thrilled not to have to transport and feed them. They appreciated the honesty that Kayak was cheaper. If you do a room block, can you do one for 20 rooms where the hotel can add more as needed>
Post # 5
I would try and stay at one or two hotels max. Like one of the previous posters stated, most hotels will give you some sort of incentive for having a certain amount of rooms. Make sure to also get rooms for both Friday and Saturday nights (for those who will be there the whole weekend).
Post # 6
I am in the same place – all of my guests are coming in from out of town. Problem is – the wedding is downtown Seattle where even the cheapest roach motels are $150+
For our family that is broke and are all related – we’re renting a 6 bd house nearby and they are all splitting it – it helps them save on food too because they can cook.
For everyone else we’re booking a block at the cheapest place (that is still about $170 night – for 10 rooms) and a more expensive place (about $250 night – for 10 rooms)
Whatever you do, be SURE that you do not have to pay for the unbooked rooms – or get a 10 – 20% booking agreement… so you only have to pay for that percentage… otherwise your guests might make other arrangements and you’re stuck with the bill. Most hotels have a 30 day cancelation anyway though – where you agree to release a certain number of blocked rooms within 30 days without having a penalty.
Just another side note: my mom was able to cut a deal with a local hotel (a Best Western) for my brother’s wedding where they shuttled all the guests from the wedding as part of the deal. She went through Priceline and set up an RFP so hotels BID for her block! Very cool.