Post # 1
I am wedding planning from afar (LA to CT) and I need to block out rooms for out of town guests.
We are getting married in Fairfield CT which has a newly renovated 80 room Best Western 1.5 miles from the venue and the train station. I think this is a great option for friends as it is moderately priced and cuts down on car rentals. There is also a pretty 14 room B&B less than a mile away from the venue that’s moderately priced as well. Seems to make sense to block the whole B&B.
Here’s my questions:
1. Even though the Best Western is nice and clean, it is not a Hilton or even Marriot. Would you block rooms at a nearby higher end chain hotel as well?
2. For a 100 person guest list with at least half being Out of Town, would to aim to keep people in one place or does it matter if they are spread out? It seems like we should give people options and let them decide.
3. Lastly (sorry!), if you’ve done so already, how did you negotiate room rates and come up with the # of rooms to block off? I’m guessing you count the number of Out of Town guests you are inviting and go from there but any suggestions would be extremely helpful.
Post # 3
I think the BW is fine.
2 options are good, but you don’t need more than that.
I would guess at the # by knowing how many ppl you THINK will come, and most will be in couples. Most hotels block rooms in quantities of 10 or 20. So when those fill up, they’ll open up more. So you don’t need the exact # ahead of time. Call the BW and see how they work it. You should be able to get at least 10% off the rooms. My mom negotiated down about 30% for one hotel and 25% for the other (this is what the hotel told her). BUT: Check hotels.com for the prices and specials they have for the hotel you want at the same time of year. That will indicate how low you go. It turned out for our wedding next week in FL that hotels.com was cheaper than the block rate!
Post # 4
I would give people options – a high end and a low end is great. I would maybe find a group that you know would like to stay together (one side of the family?) and just privately offer them the B&B. That might make things easier. Then the other guests just have a choice of 2. People can always book rooms on their own at places they have been to before, or if they know they get points for staying at a Starwood, or Marriott, etc.
Post # 5
I’m getting married in CT as well and I chose to block rooms at 3 different hotels because none would give me more than 20 and our entire guest list of 150 is oot…
So…that being said…
I would book at both. They’re used to doing the whole hotel room block thing and they probably have a rate already figured out. Normally the rooms I booked are close to $200/night. I’m getting them for $130.
They also will ask that your guests tell them its for your wedding so they can get the discount and so they know to book them all together usually all on the same floor.
As far as booking the entire b&b they might ask you for a credit card to hold it. And a lot of smaller inns and b&bs charge you in full upon booking. Might be more of a hassle than its worth.
Post # 6
Thanks everyone! Does throwing the word "wedding" into the equation bump up the price the same way it does for vendors?
emilybrooke: where in CT are you getting married?