(Closed) Reserving some hotel rooms and hiring a shuttle bus?

posted 6 years ago in Logistics
Post # 3
Member
50 posts
Worker bee

@ShutterbugCait:  I’m having a destination wedding and I totally understand your thought.  You could include the shuttle option on your rsvp card to see how many people would like it.  Then you can determine your bus size that way.  I think its very nice to offer.  I went to a wedding in Key West last year and it was so nice to have the shuttle to and from and not have to worry about driving unfamiliar streets after drinking.   On the downside, your barbill will be higher because people will drink more freely if they are not driving.

Post # 4
Member
2232 posts
Buzzing bee
  • Wedding: September 2012

I think you have some time to decide on the shuttle. You could block rooms and if anyone books them then you have your answer 🙂 I would just find out how far in advance you need to book the shuttle so that you give yourself enough time.

I will say that I have never expected to be provided transportation to and from a venue. I went to a wedding a few years ago where the nearest hotels were about a 15 minute drive so I split a cab on the way there with a couple and had to wait for one on the way back. The hotel did have a free shuttle but not all the way to this location. It would have been nice for the bride to offer a shuttle but totally not necessary.

Post # 5
Member
2335 posts
Buzzing bee
  • Wedding: November 2012

I think you’re right.  I don’t think people will want to drive an hour (especially an hour in Hampton Roads traffic) when it’s late and they’ve had a few drinks.  A hotel block and transportation sounds lovely.  If you’re worried about no one using the transportation, just book a hotel block for now (you don’t have to pay for that) and wait on booking transportation until you hear more from your guests.

Post # 6
Member
247 posts
Helper bee

I think having a shuttle is a great idea im having a shuttle too 

Post # 7
Member
2433 posts
Buzzing bee
  • Wedding: June 2009

We attended a wedding in our city which had many Out of Town guests. They greatly appreciated the shuttle. I think it is a very good idea to prevent guests from drinking and driving. I would think your guests would love this option, especially if your hotel block is relatively affordable.

Post # 8
Member
3885 posts
Honey bee
  • Wedding: September 2011

We’re having a shuttle bus and some of our local friends have opted for a night in the hotel specifically so they don’t have to drink and drive.

Post # 9
Member
1361 posts
Bumble bee
  • Wedding: September 2012

I think both the hotel and shuttle are a good idea.  I would NEVER plan to drive an hour after a wedding.  If fact, when Fiance and I went to my cousin’s wedding last year, the wedding was about 30-35 minutes from his apartment, but we got a hotel room in the block and took the shuttle.  Neither of us wanted to worry about drinking and risk having to drive home!

Post # 10
Member
9 posts
Newbee
  • Wedding: June 2012

It’s a good idea!  We’re doing a shuttle for ours too.  ALL our guests (Even us bride and groom) are out of town and it’s already a lot to ask people to spend $500+ on a plane ticket, then they’d have to get a rental car, and all the other expenses that go into being a wedding guest.  We blocked 2 hotels that are practically a 5min-10min drive away (and another one that’s 30mins but that’s because it was close to the airport) but I didn’t want anyone even THINKING of drinking and driving

Post # 11
Member
894 posts
Busy bee
  • Wedding: June 2012

I am doing the same thing. Try doing it like this: reserve the block of rooms, include the information about the hotel with the information and that you will be providing information, call the hotel the day after the cut off date and see how many people reserved rooms in your block, base what size shuttle/limo to reserve based off of how many people reserved rooms. That way you don’t reserve a shuttle or limo that is too large.

Post # 12
Member
705 posts
Busy bee
  • Wedding: July 2013

I think it’s a great idea!  You don’t want people driving drunk and dyingkilling people on your wedding night.

On the STD, just make a note that if there is enough interest, a shuttle bus will be provided from the hotel to the venue and to contact you if they are interested.

Post # 13
Member
4192 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

Some hotels have buses already, so ask when you call about room blocks. Putting a questionnaire in with the save the dates is a good idea- some people might want to treat themselves to a night in a hotel- the majority of the guests using our hotel block will be within an hour drive-FI and I always get a hotel room after a wedding, since we’d both want to drink.

Post # 14
Member
95 posts
Worker bee
  • Wedding: June 2012

At least set up the block of rooms and include the info along with your invite.  I wasn’t sure about doing it myself and now I’m suprised at the amount of people taking advantage of it.  Our hotel provides the shuttle for free but it was first come first serve.  So look into it early.  It doesn’t cost you anything to book.

I tried a hotel but a bride had already reserved the shuttle for her wedding.  I went with another hotel nearby and the shuttle was available for my wedding weekend! They had nicer rooms too!

Post # 15
Member
4150 posts
Honey bee
  • Wedding: November 1999

We are doing this – getting married in Charlottesville and having 2 shuttles running back and forth from the hotels.  What you could do is set up a hotel block and monitor it, and I would assume if people are staying at the hotel, then they’re going to take the shuttle.  Then you can book the bus later if you find that people are booking at the hotel.  

Post # 16
Member
526 posts
Busy bee
  • Wedding: October 2013

We’re planning to do something like this.  We’re having an open bar, so even some of our local guests will most likely opt to stay at the hotel and use the shuttle instead of driving home.

If I was a guest at your wedding, I would very much appreciate it, but I don’t know what your crowd is like and what they would prefer.  If you have a lot of people who are your parents’ friends, your mom might know them better.

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