(Closed) Room Block at Hotel?

posted 6 years ago in Logistics
Post # 3
Member
145 posts
Blushing bee
  • Wedding: December 2012

@creativeone710:  Well, it does not mean that you pay. It means that you call a hotel (or two) and ask to talk to their special events people and they then block say 10 rooms off for a special rate for your guests who can then call and reserve a room. I blocked off 10 rooms at a local Sheraton for about $75 less than they normally go for and they set up a website for me where guest could go directly and book and pay for their rooms. =)

Post # 4
Member
2295 posts
Buzzing bee
  • Wedding: April 2013

No, it means the hotel holds a certain number of rooms that your guests can book and pay for themselves. It just means that you know there are at least 20 rooms (or whatever you block) available even if the rest of the hotel fills up. You usually get a discounted rate for your guests too.

In my area, getting hotel blocks was VERY easy. You could block up to 20 rooms (in hotels of 80 – 90 rooms, so a fair %) at no commitment. If you wanted to block more than that, you had to guarantee a certain number of them would be booked or pay the difference.

Our blocks expire a month before the wedding so they can sell those hotel rooms if it gets close and our guests haven’t booked the rooms. I also looked for hotels that provided a shuttle to and from the wedding.

If you hit your # of rooms before the deadline, at least at my hotels, they will increase the number in your block so you always have rooms available as long as the hotel still has open rooms.

It was WAY easier to get room blocks than I expected. I have blocks at 3 different hotels to accommodate the # of guests and it was so easy. Probably the easiest part of wedding planning. We have 60 rooms blocked for 150ish guests (all out of town), we will increase that as they start to fill up.

Post # 5
Member
2295 posts
Buzzing bee
  • Wedding: April 2013

Oh, the hotel will also give you lists periodically (as you request them) of who has reserved rooms in your block. That can be helpful to make sure key family members/wedding party have reserved rooms and don’t end up with no room and sold out hotels.

Post # 6
Member
9955 posts
Buzzing Beekeeper
  • Wedding: December 2012

This concept for Weddings runs similarly to what is done in the Event Planning  / Conference & Convention world.

What happens is you find a Hotel at or near where your Wedding / Reception will be.

You call them up, and ask if they’ll give your Guests a Preferred Rate by staying there… the Hotel usually will say if you have a MINIMUM of 10 Rooms booked (or if you’ve booked say the Honeymoon Suite for yourselves)… SURE no problem.

You are then given typically a Registration Code (XYZ123) that you tell your Guests to use when booking… or when they call in, they need to say to Reservations / Front Desk that they are coming in for the Jones Wedding, and want to book under the preferred rate on offer.

The Guests do all the booking and paying.

There is usually however, a timeframe that the offer is good for… as the Hotel is essentially HOLDING back a Block of Rooms for your Guests.  So the offer is a limited time one… after that any remaining rooms in a HELD Block are released… altho sometimes a Hotel will honour the pricing afterwards if it is requested.

It really is up to the Hotel… and sometimes even the status of the Guest (such as if you are using a Hilton Hotel.. and someone who is a Hilton Honours Member, might continue to get the preferred rate past the deadline).  Lol, another reason that having Hotel Loyalty Cards are worth their weight in gold.

Hope this helps in explaining the concept,

 

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