(Closed) room blocking for out of town guests?

posted 5 years ago in Etiquette
Post # 3
Member
2359 posts
Buzzing bee
  • Wedding: September 2012

Why do you need money to block rooms at other hotels?

Post # 4
Member
30 posts
Newbee
  • Wedding: February 2013

 

@SparkleBee11: 

I just blocked the rooms for our wedding at 2 different hotels.  We wanted to give our guests options.  What do you mean you cannot afford to block rooms at 2 different places?  They did not charge me when I did either block.  I had to give them my credit card details to create the block, not to charge anything.  Each guest is responsible for reserving their own room under the “Bride last name/Groom Last Name” wedding.  They will each pay for their own room, not us.  If there is an issue with any of the rooms, yes, we will be held responsible, but we have responsible guests and don’t expect any issues.  We are giving our guests until a month before the wedding to make their reservation.  When that day comes, we will remove the block.  Our credit card never gets charged.  So what are they charging you for again?

Post # 5
Member
1663 posts
Bumble bee
  • Wedding: September 2013

@RockStar33:  The hotels that we blocked at required a guarantee of 80% of the rooms blocked (ie if the block is 30 rooms, we have to guarantee 24 and are financially responsible for getting to that number if only 20 rooms are booked)… maybe that’s what the OP means?

 

How many rooms do you think you need to block total?  Are those prices the reduced prices?  I would look for a cheaper option as well, and block some in each place.  Esp for guests who aren’t used to paying that kind of rate for a hotel room.  We have friends who wouldn’t blink at that, and family who would think it’s unbelievably high… it’s all about context.

Post # 7
Member
11347 posts
Sugar Beekeeper
  • Wedding: May 2009

@SparkleBee11:  You should not need to spend a penny to secure a room block at a hotel.  You are helping to market the hotel to your guests, so the hotel benefits and offers you the benefit of offering your guests a modest discount. 

Those rates likely will be considered very high by some or even many of your guests.  You should definitely have at least one less-expensive alternative.

ETA:  I just read your updated posts to see that hotels in your area are indeed making couples pay to secure room blocks. I have never heard of this.  However, if this is the case, you may want to simply offer your guests a list of hotels and corresponding room rates for your area without reserving any room blocks.

Post # 8
Member
30 posts
Newbee
  • Wedding: February 2013

@SparkleBee11:  

If I were you, I would look for a hotel(s) that does not require a deposit of any kind. I live in L.A.  We don’t do that here.  Or maybe the hotels we are using don’t.  Not sure.  Or maybe try to get an accurate head count by asking your guests who would stay at that hotel, then block less than that number. Just a suggestion.  Good luck! 

Post # 9
Member
7904 posts
Bumble Beekeeper
  • Wedding: March 2012 - Pelican Grand Beach Resort

Our hotel was very expensive ($249 as the reduced rate for a room with one queen sized bed and no view, $429 for 2 doubles, no view, and up from there to have an ocean view), but we did not block anywhere else. We simply made a list of suggested hotels in the area. Mostly, we did this because of the number of guests likely to book a hotel at all. However, I’ve done hotel blocks in the past and have not had to pay anything for the block. The only caveat was that guests only had until a certain date (usually a month before the event) to reserve their room at the reduced rate. After that, no rooms would be held. Are there really no standard, chain hotels in your area that you can block at?

Post # 11
Member
280 posts
Helper bee
  • Wedding: May 2013

I blocked rooms at 3 hotels in Philadelphia, including the Inn where we’re staying. There was a 4th hotel that I wanted to block but they required a deposit and that we be responsible for 70% of rooms that weren’t reserved. I then cancelled the block there. It’s an unreasonable policy and I would never sign a contract like that, and I told them that.

We ended up recommending that 4th hotel, but letting guests know that due to the hotel policy there was no block and that the rooms are based on availability, so if anyone was interested in that particular hotel they should book it early. You could do that with your place and then get a block somewhere else that doesn’t have the financial commitment.

Post # 13
Member
30 posts
Newbee
  • Wedding: February 2013

@Brielle:  That’s a much better idea than mine was 😉  So much easier for Sparkle to not block any rooms and only provide nearby hotel options.

Post # 15
Member
909 posts
Busy bee
  • Wedding: July 2013

@SparkleBee11:  That is what I did. Our venue only had 25 rooms so I made sure our grandparents and immediate family and bridal party got those rooms first. Then I put all the information for nearby inns and hotels (it’s a small town so there are more inns, they would have to go further out to find an actual hotel) on our wedding website. Put the website address on the save-the-dates and I’m leaving it up to them.

My thinking is that as long as they have the info and it’s 7 months out which I think is long enough, they will be fine on their own without having to block the rooms…..I hope!

 

 

Post # 16
Member
553 posts
Busy bee
  • Wedding: July 2013

@SparkleBee11:  In my city none of the hotels are allowed to charge any fees for blocking out rooms. In fact, they can not legally penalize you should your wedding plans change and you no longer needs the rooms. Make sure you check with the hotels, it may surprise you what they actually don’t charge. I was shocked myself!

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