- 5 years ago
- Wedding: July 2014
We are having a semi-DW and we are going to have difficulty getting an accurate headcount to give our venue because FIL’s guests tend to rsvp inaccurately (saying they’re coming when they’ll never even buy a plane ticket) or saying that the 2 invited guests will come, then bringing 3 extra people. We would like to use an rsvp mechanism that will give us the most accurate headcount, discourage crashers, & make it so more of FIL’s invited guests ask us in advance before bringing extra ppl. All of FIL’s guests will have to travel across the country or internationally to attend.
If we do rsvps by website or phone, we would probably use Glo or glosite. It will let us send email Save-The-Date Cards & invites to guests (in addition to the paper Save-The-Date Cards and invites we’ll send) and it’ll let ppl rsvp, but only for the # of guests we invited. On that site, we can also ask ppl questions like- meal preferences, have you bought your plane tix, what airline/flight #, have you reserved your hotel room, what hotel, when will you arrive/depart? We can also leave a place for them to write us a msg (for instance they could ask if theire DIL could also attend or whatever). Guests could rsvp as early as the STD is out and they could also change their rsvp from yes to no & vice versa as time progresses and we’ll get an automatic download of that change. If we do website rsvp, we would also give ppl the option of calling us to rsvp.
I’m worried that paper rsvps would not work as well for FIL’s guests because ppl find it easy to just cross out the invited # of guests and write in the # they want to bring on those. I also think we’d get fewer of FIL’s guests returning those in the mail and I think they’d be more likely to either call or to go online to rsvp? With mailed response cards, I’m also worried that more of FIL’s guests would send them back saying yes pretty early (invites will be out early b/c it’s semi-DW), but they wouldn’t let us know that they decided not to attend as we got closer to the wedding. There also could be a problem with ppl who would need to send response cards internationally.
I’m sure there’s a lot I’m forgetting to consider, so I’m looking fwd to your thoughts or any experiences you’ve had with this.