(Closed) RSVP follow-up email – Help with content please.

posted 5 years ago in Paper
Post # 2
Member
240 posts
Helper bee

I honestly think you worded it just fine! It doesn’t come off as rude or anything at all. It looks and sounds great! I was in the same boat, except most of my guests are in town. My deadline is July 5th and I sent a reminder email two weeks ago. Now I have all 100 responses back before the deadline!! I don’t think people get offended, most just simply forget through the business of everyday life. But like I said, your draft sounds great. I’d stick with that! 

Post # 3
Member
766 posts
Busy bee

View original reply
FutureMrsW2015:  How many people did you invite?  I think the email is fine, but ideally you’d contact them individually.  People not that inclined to respond to an invitation in a timely manner may not do much better with a group email.  Text messages were pretty effective for us.

Also, I hate to tell you this, but from experience, no matter what you do, you are unlikely to have a true final headcount until just before the wedding.  We had people dropping out (and dropping in) even a week before, unfortunately.  Of course you can tell late adds that it’s too late, but can’t do anything about the drop-outs.  So it’s best to keep a little zen about having a “final” number in advance πŸ™‚

 

Post # 6
Member
240 posts
Helper bee

View original reply
FutureMrsW2015:  everyone has their own opinions – I can read etiquette tips all day and see people swearing how rude something is but I think, personally, it depends on who you are dealing with. Everyone’s family’s are different and every wedding style is different too. Something “rude” to one person could be totally helpful to the next. The people I reached out to before the deadline thanked me and told me how sorry they were for forgetting. One person sent it and it got lost in the mail – they had no idea I didn’t get it. If I didn’t reach out to them neither one of us would have ever known until last minute! Another person lost their invite and were scared to admit int to me so they didnt know what to do – they were so happy that i made the first move.

Your family know you and hour YOU are as a person. If you gently reach out to them with a reminder, if your not typically a “rude” or “bitchy” person, I feel like they will totally understand your just being sweet and literally just trying to remind them.

Sorry for rambling! I know so people think its rude,  but everyone I personally reached out to were totally thankful that I did and genuinely appreciated it. 

Post # 7
Member
1274 posts
Bumble bee

The only thing I would change is to contact them individually. Omit the “Dear Friends and Family.” Just say, “Dear Aunt Susie.”

Otherwise I think it sounds great!

Post # 9
Member
240 posts
Helper bee

View original reply
FutureMrsW2015:  your welcome! And awesome that they’re laid back! Mine is too and I think that’s why everything was handled so well and easily. I’m sure the same will go for your family! πŸ™‚

Post # 11
Member
9180 posts
Buzzing Beekeeper

View original reply
FutureMrsW2015:  Honestly I wouldn’t send a reminder email. There is nothing worse than someone badgering you about a known quantity. They have up until the 30th of June to send the rsvp back so leave your guests alone until that date has past. 

I also agree with a pp that you should call the guests whose rsvp are missing. An email is too easy to ignore.

Post # 12
Member
3031 posts
Sugar bee
  • Wedding: May 2015 - Walnut Hill Bed & Breakfast

I’d contact each individually. Even if it is in an email… I think that’s fine. But make each one a little more personal? 

Example: 

Hey (Friend from college)! 

Hope all things are going well with you and your new job/house/life event! Congrats! (Or some other tidbit to make it personal. Look interested in their life.)

Just wondering if you’ll be able to make it to the wedding? as we didn’t receive your rsvp in the mail (hope it didn’t get lost!)  Our pesky caterers are asking us for numbers already! 

You can RSVP online through our website http://www.ourweddingwebsite.com or you can contact us via email or  phone.

Email Address
Telephone Number

We hope you can make it! 

Love,
FutureMrsW2015 & Fiance
xo

 

Post # 13
Member
3031 posts
Sugar bee
  • Wedding: May 2015 - Walnut Hill Bed & Breakfast

And I wouldn’t send anything until at least a couple days AFTER the RSVP deadline. I’d probably wait until July 6th or 7th? 

One other thing… i’d contact people however you usually do. If you usually call them to chat – don’t send an email. If you usually talk to them on facebook, then do it in a private facebook message. If you see them in person, soon (july 4th party?) ask them then? 

Post # 14
Member
240 posts
Helper bee

View original reply
FutureMrsW2015:  yeah I contacted them each individualy in the way that I typically contact them – some Facebook, some text, call, in person, etc. 

The topic ‘RSVP follow-up email – Help with content please.’ is closed to new replies.

Find Amazing Vendors