RSVP Responses

posted 2 months ago in Guests
Post # 2
Member
351 posts
Helper bee

How far out does your venue need to know? Whilst I HATE it when people don’t RSVP on time, I would probably give them a week (maybe 2?) to make up their mind.

Let them know “hey, I need an answer by X date so I can give numbers to the venue” – make sure you say the venue and not the caterer, in my expirience if you say you need numbers for the caterer they reply with “I don’t know yet, but if we come we just won’t eat”, which is sooo ruude!

Post # 4
Member
351 posts
Helper bee

tduck1 :  We are dealing with the exact thing with our engagement party right now (it’s this weekend). I’ve even had a few say “it’ll depend how I feel on the night”, it’s just so rude.

If you can’t make a decision by the RSVP, please don’t bother coming haha

Post # 5
Member
541 posts
Busy bee
  • Wedding: February 2019

We did our RSVP deadline 28 days from the date. We got RSVPs back until a week before (!…we’ve actually gotten a couple the last couple days that got stuck in the mail 😂, the wedding was feb 2nd). Our venue did not need final numbers until 72 hours prior but the estimate was appreciated.

Did you send save the dates? I would give them a week or two before you start contacting to confirm. A lot of people don’t send until the actual RSVP date, too.

Post # 6
Member
4002 posts
Honey bee

Give them until the day before absolute final numbers are due for catering.  That should be around 3 – 7 days before the wedding approximately.

Post # 7
Member
518 posts
Busy bee
  • Wedding: August 2019 - City, State

I must have final numbers to the venue 2 weeks in advance of the wedding 08/03. I made the RSVP date 07/06. I will call 1 week after the RSVP date on 07/13 and if I don’t hear back by 07/20, they’re a no. I’m giving 8 weeks to RSVP, so IMO anyone who takes an extra 2 weeks after that probably wouldn’t show up even if they did eventually give a yes.

Post # 8
Member
45 posts
Newbee

tduck1 :  Sure, it’s annoying when people don’t RSVP on time, but is there any reason why you need numbers over 7 weeks in advance? 

The typical RSVP deadline is a couple weeks before the event at most and corresponds with when the venue needs final numbers.  To be honest, I don’t blame some guests for not knowing whether they’re able to attend yet- it’s almost 2 months out…

Post # 9
Member
899 posts
Busy bee

I’d wait as long as possible to tell your venue. People’s plan may change that RSVPd yes. Things happen,  unfortunately. This way you may not have to shell out money for people who can’t come. I had several guests reach out before our final numbers were due that couldn’t make it after all. It was nice to have that extra money.

Post # 10
Member
2506 posts
Sugar bee
  • Wedding: September 2018

 My wedding is in 51 days

That’s pretty far out for RSVP’s. I’ve never gotten an RSVP request for more than a month before a wedding. When does your venue actually need counts? 

Post # 11
Member
2209 posts
Buzzing bee

RSVPs were due 51 days before your wedding?  

Post # 13
Member
1055 posts
Bumble bee
  • Wedding: April 2019 - USA

I would first confirm with your venue when the deadline date for final headcount is and go with that date. It’s nice to know before that date, but you really don’t *need* to know technically before that deadline. Just say “We understand that you couldn’t respond by our deadline, but our venue requires we have a final headcount by x date, so this is the absolute latest we can wait on RSVPs. If we don’t hear back by then, we will have to assume you are regretfully declining. All of our planning revolves around the guest count so it is really very important that we know by this date. Sorry for any inconvenience!” 

Post # 14
Member
4002 posts
Honey bee

Well, at this point it is only a couple of people you’re still unaware of.  A seating plan takes maybe a couple of hours.  It’s also not that hard to just rearrange a few seats last minute.  If you have tables of 8,  have two tables of 6 and you can slot a couple of people in last minute.  Or you can just make it on the presumption they will be there and remove them later if they aren’t.  This is also a lot easier if you do assigned tables rather than assigned seats.

Soft numbers are fine and should be enough for you to get the bulk of your planning done. Such as knowing approximately how many favors and approximately how many centerpieces you’ll need.  Even making a rough seating chart.  The fact of the matter is most party planning involves the most exact details be pulled together at the end because it’s unreasonable to expect someone to make a firm commitment 2 months in advance just so you can have your seating chart done and out of the way.  You know what your max is based on your invites so you just plan off your max, subtract as ‘no’ responses roll-in, and finalize your numbers at the end. So you work off the date where hard numbers are required and make the deadline a few days before that drop-dead date. That’s usually about a week in advance probably no more than 10 days. Because your caterer isn’t going to be placing the order and buying the food for your dinner 51 days in advance.

Post # 15
Member
2506 posts
Sugar bee
  • Wedding: September 2018

tduck1 :  I did my seating chart in maybe a couple of hours max. It doesn’t take that long. I also did escort cards which also took no time at all. 

Leave a comment


Find Amazing Vendors