RSVP Responses

posted 4 months ago in Guests
Post # 16
1218 posts
Bumble bee
  • Wedding: October 2017

tduck1 :  I didn’t necessarily wait until the last minute, but I sort of worked on the seating chart “on the go” as RSVPs came in. When I got a response that someone was coming, I would add them to the “Attendees” tab on my google doc spreadsheet with their meal choice, and then I’d slot them into a descriptive category- “his college friends, my family dad’s side, etc.” and then once I got close to having it all finalized I started breaking people into tables based on those groups. Then I assigned those table groups to actual tables in the venue. It was a pretty fun exercise!

(Bonus of having everything arranged by spreadsheet- I was then able to print out two different lists of guests for my day-of-coordinator: one sorted by guest’s name alphabetically, one sorted by table number. I still like to think I was one of my DOC’s favorite brides.)

Post # 17
208 posts
Helper bee
  • Wedding: August 2019 - Mountains

I understand your dilemma, and I will be asking for RSVPs about 50 days before the wedding. Most of our guests will have to travel across the U.S. and the mountain resort area we are doing our wedding/reception is still busy in the summer with tourists, hikers, cyclists, etc. If I sent invites and asked for RSVPs closer to the big day then I’m concerned there won’t be hotel, airbnb, etc options for them. But if I ask for a much later RSVP on the card then I’m afraid I will give too much time for people to respond and they will forget to RSVP. This way I still have plenty of time to get in touch with folks if I haven’t heard from them. I need the ceremony venue count 1 month in advance and the count for the cocktail/dinner portion 3 weeks in advance.

Post # 18
50 posts
Worker bee

sierrameadow :  I had a similar dilemma but chose to utilize Save the Date cards, my wedding website, and word of mouth to relay important information.  

Sort of related- why do you need 3 weeks to track down guests who miss the RSVP deadline? It’s a simple phone call/text/email. IMO you’re making more work for yourself. The earlier you ask for RSVPs, the more stragglers you’ll have to trackdown.


I agree with PPs that seating charts aren’t that difficult or time-consuming.  I used a system similar to bayoubee : and it worked beautifully.  

Post # 19
208 posts
Helper bee
  • Wedding: August 2019 - Mountains

mooncrown :  Not to hijack the thread… I’m not concerned about stragglers, but that people won’t think to plan ahead for the travel. I’m an older bride so I have older relatives that neither my parents nor I see often and aren’t tech savvy so won’t utilize our website, don’t text, and check their email once a week at best. I have phone numbers for some. However, these older guests are good with ettiquette (based on past weddings in the family years ago) so I expect prompt RSVPs but not necessarily prompt reservations/travel arrangements. I just want to make sure people have time to plan.

Post # 20
8031 posts
Bumble Beekeeper

tduck1 :  

“That’s no reason to come down so hard on me.” 

Nobody is . Breathe,  breathe OP,  don’t get all upset  over nothing ,though  it’s so easy to do I know!  

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