Post # 1
I am about to send out our save the dates, which will have our wedding website on the bottom. I want to put insert cards in the envelopes as well for those who won’t look at the website (older family).
We are military and I want to emphasize that people should not book flights until they get the formla invitation (always the possibility of deployments that are unexpected..) as well as tell them about our hotel block. We have a lot of people coming into town so I want them to book hotels ASAP so I can ensure that everyone gets in the same hotel. We are having a shuttle from the hotel to our ceremony.
So….what should I put on the insert card?
This is a draft:
A block of rooms has been reserved at XXX in XXX,VA. Please call XXX at XXX to make a reservation and mention the XXX/XXX wedding.
We request that you do not make any other travel arrangements until you receive the formal invitation.
Post # 3
You may want to replace “request” with “advise” or “suggest” or something like that, and add in an explanation that the reason is because of the risk of unexpected deployment. Right now, it reads tome almost like “don’t book a flight until we decide if we really want to invite you or not.”
Post # 4
I understand why you’re doing it, but a lot of people will probably book their flights anyway if they find a good deal. Flights 6-8 weeks out tend to get a lot more expensive than if you book 3-4 months out.
what about something more cute-sy/military related to people get why? “Because Uncle Sam doesn’t commit to plans until the last minute, we recommend you not purchase non-refundable flights until you receive the formal invitiation” or “Because we’re marrying the Army too, we ask that you not book flights until all our schedules are completely coordinated and you receive the formal invitation!” Idk… sorry!
Post # 5
Eeek, I don’t know. I definitely agree with the PP who said you should change the wording to “advise” or “suggest”.
How far out are you sending the save the dates? Maybe you should hold off until your schedules are a little more firm?
Post # 6
@abbie017: I think you had some excellent ideas! Especially “Because Uncle Sam doesn’t commit to plans until the last minute, we recommend you not purchase non-refundable flights until you receive the formal invitiation.” Then at least you’ve warned them. People will probably buy the tickets anyways, but then it’s their problem if for some reason the date falls through.
@starrynight: Unfortunately a firm shedule may not be available until a month or two before. Things happen and leave isn’t approved too far ina advance. My Darling Husband didn’t get his official leave approval until 7 weeks before the wedding. The year before that he was very clear with his command about when the wedding was planned for and they were always cool with it. There are just never guarantees of time off made that far out.
Post # 7
I wonder if maybe you could just skip the save the dates and only send invitations? It’s not like people are actually able to use the date for planning in your case, you know? And that’s what the save the date is for, a heads up. That’s what I’d do, at least, and just sent the invites out as soon as you know. I think 7 weeks for invitations would be acceptable in your situation.
Also, FYI, non-refundable tickets ARE generally refundable, provided you cancel before the departure date and time. You’ll just incur an administrative fee when you book your next trip with the unused cost. I know that’s not going to be to everyone’s taste, juts wanted to point our most people aren’t going to lose the entire value of the ticket.
Post # 8
I’d skip Save-The-Date Cards and instead do “engagement announcements”. In those indicate, “An April 2013 wedding is planned. Details to follow upon John’s official leave from the Army is approved.”
Post # 9
Also in va with an april 13 military wedding! 🙂
Post # 10
I know this can be really hard. We had to wait to do everything until we had FI’s deployment orders. Because of this, we skipped save the dates. It is to close to the wedding to send them now and we didn’t want to do it until we had a firm date. Many companies (venues, caterers, photographers, etc) tend to be very flexible if there is an unexpected deployment. Perhaps you can check around at the airlines and hotels and find which ones are flexible as well and encourage your guests to book with them.
Post # 11
I agree with PP to reference the reason why and to use the word “recommend” not “request.” I’d probably still book flights – just not non-refundables! Many airlines are good about allowing you to switch dates on flights.