Post # 1
Hello Bees, opinions needed!
My wedding is going to be about an hour from where my immediate and extended family live AND we are going to have quite a few out-of-towners, it will be at a winery so I assume most people will drink and stay in hotels near the winery.
My parents are divorced and neither want to book a block of rooms which would require $4000+ in their accounts at the time and they’d be responsible should something horrible go wrong.
Would it be terribly inappropriate for me to suggest, on the Save-The-Date Cards, Expedia or Orbitz.com for hotel booking needs?
Also, most hotels in that area require a 2 night stay and will not show available rooms for one night, should I write that as a tip as well (if I do go the recommending route)?
Post # 3
I put “book your rooms from hotels.com”
Post # 4
I think the tip about a two night stay would be really helpful, otherwise guests might not realize that there are any rooms available in that area. I don’t think you are required to help or book rooms. Suggestions are nice but if someone knows how to use the internet (hotels.com/ orbitz.com) they should be able to figure it out.
Post # 5
I went to a wedding where there was no hotel block and we were all scattered over Chicago. It was pretty annoying (they rented a bus to take us to all our hotels, but it took fooooreeever! to get around the circuit). Even if you can’t get a room block, can you recommend 2-3 hotels? Friends like to see each other at weddings and that’ll make it easier on them to coordinate.
Post # 6
yeah I would recommend some hotels for them, at least.
Post # 7
Unless you are booking something specific let them book how ever they want. People who need/want suggestions will ask for help. Otherwise its like you are advertising for them.
Post # 8
If you have a wedding website, I would put up a map of the area and maybe mark the hotel where you are staying, as well as marking a few of the closest hotels. You can also put on there that the hotels require a two night stay.
Post # 9
Have you talked to the hotels? Blocking rooms is not the same thing as booking rooms, which sounds like what you’re saying when you say it will cost your parents $4,000+ to block hotels and they’ll be responsible for the costs. That’s booking, not blocking. Blocking is just a way of hotels putting aside some rooms for your guests at a discounted rate as a convenience to them. If your guests don’t take advantage of the block, then the hotel releases the rooms 30 days before your wedding. I have 40 rooms blocked and didn’t put down a dime, not even a credit card number, and I have no personal responsibility for the room costs. If my guests don’t book by 30 days before my wedding, the rooms are released to the public and the discounted rate is no longer available. So, I would talk to the hotels about their blocking policy. You should be able to block rooms (not book) and not be at all responsible for them nor have to pay any money. It’s just a courtesy to your guests if they want to take advantage of the discounted rate and the convenience of you already doing the research to find a hotel.
Post # 10
I work at the front desk in a hotel. What angarrett81 said is exactly right. Blocking off rooms generally does not cost anything and simply offers your guests a discounted price. This benefits the guests (obviously) and the hotel, as guests will be more likely to stay at a hotel offering a discount than one that does not.
As for booking via a third party (i.e., Expedia, Orbitz, Hotels.com), I usually advise people to not use these services. It’s always better to go through the hotel, because they have the ability to work around prices and things. With third party sites, it’s usually a what you book is what you get. So, let’s say you book through Orbitz, but they mess up and give you a single King opposed to the two Double beds you requested. The hotel cannot change that and it’s virtually impossible to get a third party site to change anything. Booking through the hotel assures that the hotel has access to your payment method. So, if something happens (of course, let’s hope not!) that you should need a refund, late cancellation, or discount off a room (like if the room doesn’t need heat) the hotel is physically unable to give that to you, because third party sites basically take your money, then issue the hotel a one time use credit card. The hotel never sees yours. Generally, booking through these sites is fine, but it’s when unforseen circumstances arise that problems occur.