- 7 years ago
- Wedding: June 2011
I thought we had it figured out, and everything was looking great, then we hit a huge snag — our Venue’s Wedding Coordinator quit! 🙁 So we’ve had to start from scratch with the new one, and have run into a few surprises and changes. This one is for scheduling the day-of.
We are hosting a local-destination wedding less than 2 hours from home. This made the most sense for us, since 1/2 our guest list lives very far away and will need lodging, and local hotels/venues are super expensive (city), so we booked a rural place with everything on site.
Since guests are paying for lodging, we wanted to make sure we could keep them fed, for the most part, so we arranged the day-of schedule around what we thought was a 9-11am breakfast:
3:00 tea time & lawn games (non-alcoholic drinks, finger foods, snacks, and lots of time for lounging outside with activities)
6:00 dinner & dancing (“normal” reception, indoors in ballroom)
We also figured no one would want to eat a giant wedding meal midday in the summer (late June), especially if the weather is nice, with a lake and acres of property to play with. We could host the reception meal outdoors, but rain is a huge risk in June. So we planned the dinner & dancing for the ballroom for later at night — in case of rain, but also certainly for mosquitoes — so as to spend more time outside. (It is easy to move the ceremony indoors if it rains, but more complicated to move all of catering inside for a sudden downpour.)
BUT — the new WC has informed us that the chef will not serve breakfast later than 9:30am, to make room for lunch prep in the kitchen at 11am. She told us “guests can buy their own lunch”, which we’ve insisted we don’t feel comfortable with, given the high lodging costs. So our only option is to move the entire schedule up by an hour or two, so that no one is starving (myself included! I get dizzy and cranky when hungry).
The new schedule could look like this:
1:30 tea time & lawn games
5:00 dinner & dancing
This IS better for the local guests, who might not afford or do not have time to stay all weekend, and now have more time to drive home earlier at night. But I still have some concerns:
- Is 1:30 too early for “tea”?
- Are finger foods enough to tide people over mid-day?
- Should we do the cake earlier — during “tea time” — like some southern/mid-west traditions?
- Is there too much dead time now between the ceremony and the dinner?
- Or do we need to re-think our whole game plan, and re-write the schedule altogether?
- Are people going to be hungry again by 10pm, when the reception officially ends, and what do we do then?
- Or do we stick to our original schedule, and leave weekend guests to do their own thing from 9:30-2:30, including feeding themselves if hungry? (We’re providing canoes, hula hoops, bocce, etc. and there are hiking, biking, and mountain climbing trails nearby, as well as swimming in the lake.)
I know that technically, we are only responsible for scheduled event meals, like the rehearsal dinner and reception food. And we cannot afford to keep people fed all weekend, all the time. I also feel like things are starting to get way too complicated.
Our goal is a laid-back, chilled out weekend, and I want the schedule to help with that, not hinder it.