(Closed) Schedule schmedule – rant

posted 9 years ago in Logistics
Post # 3
2231 posts
Buzzing bee
  • Wedding: September 2012

Are you photographer and MUA professionals? If so, they should give you their own timelines that should help you get going.

I told my photographer when the ceremony starts, and he worked everything around that. Then I told my MUA when we are starting the ‘getting ready’ photos and she worked back from that. I’m assuming that you’re paying them so ask them to figure it out, it’s their job.

ETA: Sorry, I realize that’s not very helpful since I didn’t give you any sort of timeline but I firmly believe that these things are part of their job to figure out (they know best how long it will take to do all those things).

Post # 5
2231 posts
Buzzing bee
  • Wedding: September 2012

OK so here’s a quick copy/paste of my schedule. I don’t think it will help too much since our ceremonies are at different times.

9:45am – Maid/Matron of Honor hair & make up

10:45am- MOB hair and make up

11:45 – Bride hair and make up

1-1:30 Groom getting ready & groom portrait

1:30-2:30 Bride getting ready & portraits

2:30-3:00 First look

3-3:30 Wedding party Photos

3:30-4:15 Family photos

4:30-5:15 Ceremony (though it’s only 20 minutes)

5:30-6:30 Cocktail hour

6:30 Reception starts!

Post # 7
310 posts
Helper bee
  • Wedding: July 2011

My schedule looked like this…

9-1030: Bride getting nails done along with anyone who’d like to join her

12-1: Bride getting hair and makeup done by L & T (L and T let’s meet in T’s hotel room. I’ll leave with the 2 of you for the chapel at 1 and put my dress on at the chapel. L you can practice the song once we get to the chapel)

1: J, groomsmen, ushers, and J’s parents/grandparents be at the chapel dressed and ready for pics (G get guitar there at this time and practice while waiting) (nap time for any kiddos who need it)

1:30 bridesmaids, jr bridesmaids, flower girls, ringbearer, Jn, & V’s dad be at the chapel dressed and ready for pics

 -Flower girls’ hair (that’s E, S, and T) should be tightly pulled  back into a ponytail or afro puff. T should have pretty curls in her ponytail.  E and S may have the front cornrowed if you’d like. Arrange to  have this done EARLY please. Thanks!

2:00 bride be at the chapel dressed and ready for pics

3:00 prelude music starts, candles get lit, jr bridesmaids & ushers get in position for early arriving guests (late nap for any kiddos who need it)

4 ceremony

4:30-5:30 Together pics and fam pics (cocktail hour)

530 Reception

A couple things for you to consider.  1)People will not adhere to the schedule unless you are bridezilla.  My dh didn’t even show up on time even though I scheduled extra time that he didn’t know about in the case he was late and even though he was both emailed and handed this schedule the night before.  2)Since you are doing pics at the zoo which is 40 mins away you’ll have to be more creative than I was.  Do you already have a time that you have to be at the zoo?  If not, are you doing 1st looks?  If so, could you do your 1st looks at the zoo?  Get them done and then you don’t have to worry about family photos and shots at the ceremony site.

Post # 9
1026 posts
Bumble bee
  • Wedding: September 2012

I would start with the things you know for sure.  For starters how long is your ceremony?  You would start like this

ceremony 3:00- _______(It sounded like you are doing family photos at the ceremony venue? is that correct?)

15 minutes to round up family get them arranged and start photos

20-30 minutes of photos (depends how big the family is) 

allow 15 minutes after the ceremony to exit the ceremony, get everyone in the car etc

40 min to get to zoo 

photos  _______ – _______

My sister had a wedding party of 3 maids/4men, and was able to do tons of pics with them and the parents and siblings in a 45minute-1hour period. Be realistic about 2 things.  I would pick one or two favorite spots at the zoo for photos and stick to them.  Every time you move the group add about 10 minutes to your timeline to allow for the wedding party to move along/ the photographer to get settled with camera and lighting.  Second think about how long you, Fiance, and wedding party are going to want to stand around smiling for the camera.  I totally get wanting all those perfect pictures, but I know at my sisters wedding after that 45 minutes I was DONE.  Try having a friend or Fiance take pics of you for 15 minutes while you stand up straight and smile- it gets tiring sooner then you think.

15 minutes to get everyone back in the car and on the way to reception

40 minutes to reception

Other things to keep in mind-

Is your route to or from the zoo a heavy traffic area?  If so add some time for potential traffic jams/accidents.

No matter how much you plan there will be that person- you know the one who is late for eeeverrrrything-  who will inevitably be in the bathroom right when you are ready to leave.  Try to build in an extra 5 minutes here and there, so this doesn’t end up being a bridezilla panic moment. 

With shuttling between locations for photos, you will definitly want a bag with some touch up lipstick, deodorant, etc.  It would suck to get to the zoo and realize you need a touch up and you things are at the reception or ceremony site.  

Hang in there! Don’t let the stress get to you.  It will all be worth it on your wedding day.

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