(Closed) Scouting a Venue Tomorrow… Need Some Advice Please, Bees!

posted 7 years ago in Reception
Post # 3
Member
491 posts
Helper bee
  • Wedding: September 2011

I would definitely make a list before you go.

You’ll want to know your options for open bar/consumption-cash bar.
What is the food cost per person? What’s the difference in buffett or plated meal?
Do they charge a cake-cutting fee? You’d be surprised to know some places charge up to $50.00 and up just to cut your cake.
I would be sure to ask if there’s anyone there to help you DAY OF to help set-up, break-down, etc.
My venue included china, plateware, glasses, and linens (not chair-covers). They also had center pieces available for use, but they didn’t work with me — so I didn’t use them. No harm, no foul.

There are a couple of websites, unfortunately I don’t have them on this computer (I’m at work). But you could google wedding venue checklist, and it will give you a great amount of questions you need to ask venues — whether this is THE ONE or you have 150 left to look at. You’ll want to ask AT LEAST the same questions at each venue (and then if you choose to ask additional ones) so you can compare them at the end of the day before you make your decision on which venue!

Good Luck and Happy Shopping:) Keep us updated!

Post # 5
Member
9 posts
Newbee

Do they allow ANY caterer at the venue? (some have specific or in-house catering. You obviously want the one you’ve already chosen.) / How far in advance do you have to reserve your date and when and how much is deposit? / If you have a tight budget, I’d definitely ask for estimated costs. You can narrow down your venues quickly that way / Where will the guests go in between ceremony and the reception or can they go straight there? (Have you been squeezed in a hallway with a hundred people. uuck) / If your a DIY bride…What is and isnt allowed as far as decorating? / If it’s an outdoor wedding, Is there an alternative if there’s inclimate weather?

Gosh the list goes on and on. Good Luck and Happy Hunting…

Post # 7
Member
548 posts
Busy bee
  • Wedding: October 2011

Don’t worry about reading off a list in front of them, I did it. A couple of the people just giggled at me :), They will appreciate that you were prepared with what you want to ask up front then try and contact them over and over again with a crap load of question that you forgot to ask.

Our venue offered for us to host our rehearsal dinner there, you might want to ask if you can do that as well, the day before.

It wont hurt to get a $ amount, i would bring it up if you think you are going to consider that venue…

Post # 9
Member
548 posts
Busy bee
  • Wedding: October 2011

HAHA, yea this is what my Fiance told them “She has a list of like a million questions to ask you now so she doesnt keep calling you later.” Isnt he sweet? 😉

Good Luck, girl! dont be nervous, if the venue hosts alot of weddings they have been asked EVERY question in the book! Ask them everything that pops in your head, i did, and i am very happy i did that!

Post # 11
Member
491 posts
Helper bee
  • Wedding: September 2011

@Stellar Magnitude: Ask as many questions as you want, it’s your money they’re getting. You deserve all of the answers you want. I’m sure you’ve already gone there, but it’s perfectly fine to go down a list. Who are they to judge you? You want ALL OF YOUR INFORMATION.

@angelvgard: Great info as well! The caterer/budgeting was a great thing to add! I can’t believe I forgot that! LOL.

A lot of venues have caps, certain days, certain months of the year where you have to meet a Food and Beverage minimum. THat’s a big deal.

Give us an update on how everything went today Stellar!

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