- 9 years ago
- Wedding: May 2010
Ok, so I have a bit of a dilemma. We have kind of a unique venue for our wedding/reception and I am at the end of my rope in trying to figure out how to work the seating arrangement. The venue is an old theatre that has a main floor with no permanent seating, but we are setting up tables and chairs. There is also a balcony with a lot of additional seating, but the balcony has theatre-style seating.
I have included a link to the seating chart as it stands right now. I have only assigned seats to our family members at this point (and I’d like to keep it that way, if possible) because I want to make sure that they all have seats on the main level for the wedding. We have a couple of disabled friends who will not be able to climb the stairs to seating in the balcony of the theatre, so I will put them at assigned tables on the main floor as well.
The ceremony will be on the stage and the tables that are on the stage (for immediate family and wedding party) in the seating chart will be moved in after the ceremony is over and the chairs right in front of the stage will be removed to make room for the dance floor. We will have 25 people (the immediate family not included in the wedding party) sitting in the chairs in front of the stage, but there will be several empty chairs available for people to fill in after the family is seated. I can put name’s on the chairs as well as at their place at the tables and then just tell the ushers to only allow X number of people to be seated in the chairs, so that’s not a problem.
As for everyone else (we’ve got 285 guests on the list right now), they will be seated in open seating at the empty tables on the seating chart and in the balcony. If we say we can fit 10 people at each of the big tables and 4 at each small table, we can get almost 100 additional people on the main level at tables.
Now, how do we make sure that the Ushers know who goes where? Do I need to include something in the invitations for people who will have assigned seats to bring with them to give to the ushers or should we have the ushers ask them if they are family or not. I can give each of the ushers a seating chart to help them figure out where people belong, but is it going to take forever for them to find names and get people where they are supposed to be seated?
I just don’t want this to be a nightmare for our Ushers or for my Day of Helper. Does anyone have any suggestions for how to make this run smoothly? I would really appreciate the help!!!