(Closed) Seating chart advice??

posted 9 years ago in Reception
Post # 3
57 posts
Worker bee
  • Wedding: May 2009

This is a pain… we haven’t started ours yet, but I’m stealing a plan from my sister.  She wrote each person’s name on an index card, and then could shuffle them around, make piles for each table, and clip them together to make a group.  Its easy to undo and make changes.  I’ve also seen this done with post-its on a big board with the tables drawn in.  Good luck!!

Post # 4
5822 posts
Bee Keeper

I would recommend you use a program called Perfect Table Plan.  You input all your guests, mark anyone who shouldn’t sit near each other, people who should sit together, and people who should sit near each other.  It has an "auto sort" feature where the computer places everyone, so you don’t have to worry about it!  I’m in love with that program, and already have my plan in place!

Post # 5
647 posts
Busy bee
  • Wedding: July 2010

I’m planning on doing the same thing, and though I haven’t tried it yet, Martha Stewart has a really neat tool online where you can create a diagram of all of your tables and click and drag to work out your seating chart.  You can find it at http://www.marthastewartweddings.com/planning-tools.

Post # 6
409 posts
Helper bee
  • Wedding: September 2009

The softaware previously mentioned is about $30-$40.  I would with writing people’s names on pieces of paper and laying them out in groups but that’s just my frugal self.  The Martha Stewart one is free all you have to do is sign up.

Post # 8
304 posts
Helper bee
  • Wedding: May 2010

I was told by the coordinator at our venue to NOT use a table planning software.  She said, instead, lump everyone into groups.  I.E. "Bride’s family," "Groom’s Family," "Bride’s College Friends" etc.

 Then once you lump everyone into groups, you can figure out where to seat people.  So if you have 25 people in one category, you can do 2.5 10 person tables (or if you have space, 2 – 8 person tables and one 9 person table). 

Then after you make your inital tables, your leftover guests are more manageable to organize.  Try putting those guests on post it notes and using a giant blank wall to arrange tables.  Then you can move people around pretty easily into different tables.  

Post # 9
32 posts


it’s so much fun to create the room! you can add square, rectangular or circle tables in any size you want! plus add the dj, gift table, cake table, bar etc

i love it! good luck!

Post # 10
383 posts
Helper bee
  • Wedding: August 2009

I thought mine would be a lot worse than it ended up being but it actually only took me 30 minutes (plus one revision after Fiance looked at it) to handle a guest list of 160. A lot of brides prefer the sticky notes but I just created a table in Excel (rows were tables and columns were seats at the table) and copied/pasted it around.

In the end there are few people that seem a little out of place but alternative solutions were no better (a lot of guests just “1”). My advice is to understand that it is never going to be perfect, there are going to be people that sit by people they may not know. Get so it is the best you can get it and then move onto to the next thing… 🙂

Post # 11
439 posts
Helper bee
  • Wedding: October 2009

I’m using the free Martha Stewart tool, but it sucked having to enter all my guests… it really comes down to whether you need to “see” the room or not.

Did you receive RVSP cards? You can always use those on a larger room chart…

And the idea of breaking people up into groups definitely helped me. Sit the main family first, then close friends and work down from there!

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