(Closed) Seating Chart – How long does it take?

posted 8 years ago in Reception
Post # 3
6572 posts
Bee Keeper
  • Wedding: February 2010

i did it for 100, and i really didn’t enjoy it. it’s hard to match everyone up to a table they’ll be happy with! it took a few days for us to do it, just because my husband was very involved and mainly did it but than i wanted to tweak it, and like i said it’s hard!

Post # 4
2226 posts
Buzzing bee
  • Wedding: May 2010

I actually just finished my 150 people seating chart at lunch!  It really doesn’t take that long.  My suggestion is to recruit some help!  Our guest list was split 3 ways – my parents’ guests, Father-In-Law guests, our (mine and my FI) guests.  So, I just had each person do their own guests.  This worked out great for a number of reasons:
1 – my mom knew where she wanted her friends/family to sit and who she wanted them with
2 – I don’t know everyone that my FIL’s invited which would have made it challenging to seat them with other people
3 – It took it off my plate!  🙂  I have so much other stuff going on that I really didn’t want to deal with it.

But, each group of people knew their guests best and knew who would mesh well with who.

To actaully answer your question, I think it took me all of like 20 minutes to do our 3 table, then another 30 to tweak my FMIL’s list since she had a few issues.

Post # 5
2249 posts
Buzzing bee
  • Wedding: March 2018

i did mine like 6 times- because our guest list kept changing. it really helped that i made groups based on table size beforehand, so i already had an idea of who was sitting where.

Post # 6
197 posts
Blushing bee
  • Wedding: December 2009

I had 160 guests and made my seating chart in about 1-2 hours. I just made a spreadsheet in excel and played around with cutting/pasting the names in various table configurations. As long as there is at least 3 people that can chat at each table, it was fine. Ask your parents and in laws who they exactly want to sit with – my Mother-In-Law kept changing her mind. That was the only tricky part.

Post # 8
614 posts
Busy bee
  • Wedding: January 2010

I actually enjoyed doing our seating chart. For 230 people, I spent about 2 hours grouping them with my husband and arranging the tables took me about 3 hours. Not all in one day. 🙂 I had the guest list on a spread sheet grouped by “my college friends, husbands mom’s family, my dallas friends,” etc. Along with the number in their party. I had a diagram of the tables in the venue, and I numbered each one. I just started assigning numbers to each group until tables got filled–starting with the wedding party and family, and working outward. I do have to say that I scrapped the table cards for each guest. I’d planned to add names and table numbers to the backs of my favor tags, but that just didn’t work. So I had my house party and coordinator stand at the doors of the reception hall to tell people which table they were at. It seemed to work well. It was an intimidating task, but I had more fun than I thought I would, and everyone seemed to enjoy where they were placed. 

Post # 9
306 posts
Helper bee
  • Wedding: July 2010

I also want to suggest something I saw here on the ‘bee before – weddingwire.com has a seating organizer! You can make a mockup of your room and drag your guests onto their tables. I’m a very visual person, so this helped me a lot more than a simple excel spredsheet. And it’s free!

Post # 10
435 posts
Helper bee

I actually enjoy doing this kind of thing.  I don’t think it should take too long.

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