(Closed) Seating Chart (start the scary music)

posted 6 years ago in March 2012
Post # 3
7173 posts
Busy Beekeeper

I started with an excel spreadsheet.

I numbered the columns and then I started going down my master guest list, putting names where I thought they should go – until I was done with list.  

On that first run, I didn’t care if I put too many or too few people at a table.  After I was done with the entire guest list and everyone was on my spreadsheet, I then refined them.

I had a handful of tables that were my problem children and some that I thought would be difficult but were super easy.

Good luck!  It can be fun 🙂

Post # 4
656 posts
Busy bee
  • Wedding: March 2011

It sucks. but it is worth it. I actually cut out circles and laid them out on the table, and wrote everyone’s name on a skinny post it note so I could move people around until we got it right. It took us like a week! Put family and close relatives close to your head table (if you have one). Put young friends by the dance floor. Put older people away from the speakers. Put parents of small children around each other. It will all work out – and in the end, it’s just a seat, hopefully they’ll be up moving around instead!

Post # 7
7173 posts
Busy Beekeeper

@MrsStrawberry24:  excel doesn’t scare me – so maybe that’s why it worked for me.  I’ve had friends make big charts and write names on post it notes and arrange it that way – but I’d be  too paranoid I’d lose some of the stickies and all that paper floating around would drive me bonkers.

I’d think a dry erase board could also work 🙂  but I liked the fact that you could move people around and save changes and not look at it for (yet know the info was all safely stored!)

Post # 8
8448 posts
Bumble Beekeeper
  • Wedding: August 2012

Not to send you to another site, but weddingwire and the knot have little programs where you can upload your guest list and arrange tables.

Post # 10
327 posts
Helper bee
  • Wedding: March 2012

@MrsStrawberry24:  Not really. ScottSouth and I just started one yesterday (despite the fact that we still have a lot of RSVPs out there). On TheKnot’s planner, you can name each table, decide the number of chairs, etc. We named our tables by the kind of people we were putting together, like “Old Liberals” or “Wedding Party” or “Boring People’.

Post # 12
5118 posts
Bee Keeper
  • Wedding: November 1999

@sarasouth:  Bahaha, I love this. I’d so do this on our tag board, but I’m scared Future In-Laws would see it. LOL.

I can’t start mine yet because we’re waiting on over 300 guests, so that could really mess w/ how many tables we need and who pairs best with who. But I do plan to start labeling my post-its this weekend with the names of the pple that can come.

Question- Did anyone have an SO who was NOT for a seating chart? Mr.ND is still really fighting it. I don’t know why his family thinks that 350-450 people will quickly and easily sort themselves into tables of ten?!

Post # 13
579 posts
Busy bee
  • Wedding: August 2010

Make up an excel spreedsheet with all your guests and go through and number each guest to a table number . I would plan for 8 guests per table. I would start with your family tables and groups of guests that know each other. As they are the easy ones! If you have 10 guests that know each other well . I would split up 6 and 4 that table. From there you will have some some random people who dont know anyone. Try to sit them with people would have similar interests, work in same field and sit them with people that might know someone at that table. At least the two couples at the table will start a conversation and the couples who dont know anyone will hopefully join in!

Post # 14
1501 posts
Bumble bee
  • Wedding: September 2011

I made another sheet on my excel spreadsheet after my guestlist and numbered the columns. I just started adding people in and saw were I was. I then cut and pasted names until the tables were full.

I was just going to do open seating at first, with a couple reserved tables for parents & grandparents. Then people said they were going to go 1+ hours early to put their coats on tables. This made me mad, so I did a seating chart!

Once the band started people were up and about mingling and dancing and just went were they wanted to.

Post # 15
1941 posts
Buzzing bee
  • Wedding: June 2012

I’m just going to add a column for table numbers to the excel spreadsheet that I already have. Then I can add just the number, and “sort” by number to see who I’ve got sitting together, and adjust as neccesary! I’m normally a very visual person, but I’ve got everything in this file already, so it just makes sense to keep it all together 🙂

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