(Closed) seating charts/place cards/ escort cards for dummies help me..

posted 7 years ago in Reception
Post # 3
5883 posts
Bee Keeper
  • Wedding: October 2010

If you don’t use a seating chart of some kind, you’ll need to add extra tables to allow people to sit in groups that they like. If you don’t do this, people will drag chairs over to tables and you’ll have 12 people at a 10 person table. It’s a total pain.

What most people seem to do is create a seating chart that assigns people by table (as oppose to assigning specific seats). If you do this, you create either escort cards, like my picture (please note, we used japanese numbers for table numbers) or some sort of chart that lists people by table.

Yes, you can use favors as an escort card. For example, You can have little boxes filled with candy and the tag be the escort card.


Here are my escort cards. The flower color indicated the guests meal choice–pink-beef, orange-salmon and green- veg.

Post # 5
5883 posts
Bee Keeper
  • Wedding: October 2010

@JoshsTammy: Yep, it’s not that hard. My BIL made some table numbers that I propt up on small picture stands (or plate holders). But many people buy cheap picture frames or to be even more simple, have the florist include some card holders (you know the clear plastic ones that come with flower arrangements). You can create small business card sized numbers that stick out from the table arrangement.

The escort cards are super simple. The reason I did mine like I did, was I wanted to print out everyone’s name ahead of time. Then I printed up table numbers and punched them out with an inexpensive paper punch. You could just as easily cut them out. Then, a few days before the wedding I could glue the table number to the person’s name. This allowed me the ability to change table numbers, if I needed to, without having to reprint the escort cards. I also made the flowers ahead of time and just popped them on a few days before. (you can find the flower at any craft store. I used Prima Iced and Got Flowers with a rhinestone brad for the center)

Post # 6
3314 posts
Sugar bee
  • Wedding: October 2010

I did table assignments too.  My best advice is to put in some thought on it and if there are people that easily would fit in the same group then put them at the same table.  I separated mine out by:


  1. Brides immediate family (parents, brother and brothers fam)
  2. Groom’s immediate family (parents, brothers + wife and child, and sister)
  3. Bride’s extended family (aunt’s, uncles, cousins)
  4. Groom’s extended family plus Dutch speaking friends
  5. My co-workers (they took up 2.5 tables the other 1/2 table was church friends)
  6. Our gaming friends
  7. Family friends

We had 10 tables total, so I’m forgetting a table somewhere, but that’s basically how it worked.  🙂
I liked the idea of putting people together at tables where I knew there was something in common – family, games, language, work, etc.  It worked well and the comments I got lead me to believe that other people appreciated the thought I’d put into it.  🙂
My escort cards were even more simple then @KoiKove: and we chose to do table names rather then numbers:

Post # 7
76 posts
Worker bee
  • Wedding: August 2011

@dodgercpkl: How many people were at your wedding? I think I have the same escort cards as you and am only having about 30 people.

Post # 9
140 posts
Blushing bee
  • Wedding: November 2011

Our florist gave us a great idea that we will be using…

We have a large table at the entrance of our reception that people generally use for escort cards. We are going to have 12 different picture frames, one representing each table, and on each one it will saw “table whatever” and will have a list of who will be seated there. We will put a frame on each reception table with the table number on it. Each frame on the reception tables will match the style of the one with the names listed at the entrance. I thought it seemed neat!

Post # 10
139 posts
Blushing bee
  • Wedding: March 2011

I also dreaded the seating arrangements.  I ended up doing a seating chart instead of escort cards because it seemed easier to me.  Basically I only assigned table numbers and let people choose their individual seats.  I made my table numbers but you can easily buy them or just print out nice ones.  You can order a seating chart on ETSY from lots of vendors and it will look great.  http://www.etsy.com/search/handmade?search_submit=&q=wedding+seating+chart&page=2

The only thing that got tricky was that I had to explain to the caterer where to put the table numbers.  I only really cared about tables 1-3 since that was the head table and our immediate family.  I ended up doing a quick sketch of the room layout to make it easy for everyone.

To finish the plan I got 2 copies the seating chart printed out at Fedex Kinkos and put them in frames I bought from a thrift store and painted.  Our caterer was able to provide 2 easels so they could be placed at the entrance of the room. 

Feel free to message me if you want a copy of my room layout or anything for reference.


Post # 11
124 posts
Blushing bee
  • Wedding: August 2011

We used escort cards and table numbers.  Guests have a card with their name and table number (arranged alphabetically by last name outside the reception room) to tell them which table to sit at.  Then, you can also do placecards, if you wish, to tell people which seat at which table, if you care.  I didn’t care, really, so just directed people to the table and will let them choose their seat. 

I broke down our guest list into groups of 8-11 people (tables made for approx. 10), based on who knows each other.  The rule of thumb I used was that each person/family/couple sits with at least one person/family/couple that they know.  This goes for family, coworkers, friends.  It wasn’t too difficult, and I definitely enlisted Fi’s help for divvying up his large family!

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